Overview
Data Entry/Administrative (Dental | Medical) Jobs in Rancho Cordova, CA at Dawson
Description:
This is a part-time position working Monday – Friday, 8:00 am – 1:00 pm.
The Executive Administrative Assistant to the President/CEO provides high-level project and administrative support, helping to maximize the President’s effectiveness. The Executive Assistant coordinates day-to-day activities of the Executive Office which includes the President, the CFO and the Vice President of Operations, manages administrative needs, ensures timely flow of information to and from the President, facilitates regular and timely communication to Human Resources staff and external stakeholders, and manages communications to key external relationships- including the Board of Directors.
Duties and Responsibilities:
Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed
Design and implement a system for timely and accurate information flow to and from the President
Coordinate President’s scheduling, domestic and international travel, and other administrative needs
Track, monitor, and follow-up on projects and action items; work closely with members of the executive team to ensure timely completion of tasks
Manage key relationships on behalf of the President, including with members of the Board of Directors; assist in relationship-building inside and outside the organization by maintaining regular communication and timely follow-up
Plan and prepare President’s timely internal communications and external correspondence
Coordinate the preparation of briefing materials for meetings and events; work with the Communications/Marketing staff to coordinate development and preparation of the President’s public speeches and remarks; work with Sales staff on preparation and travel for meetings and communications with customers
Ensure that all correspondence and materials exiting the Executive Office are accurate, high quality, and proofread
Manage special projects and draft strategic communications
Provide project management for the Board of Directors, including: scheduling and managing follow-up items from all board meetings and tracking outcomes from all committee meetings; updating membership lists and contact information; documenting key correspondence; and facilitating the assessment and evaluation of board members/committees
Other duties as requested to meet department and organizational needs
Requirements:
Required Knowledge & Skills:
Confidentiality- this role supports the Executive Office, confidentiality is essential
Strong Excel, Access, MS Word, Power Point, MS Outlook skills
Exceptional time management skills
Proficient on computers and other office equipment
Exceptional verbal and written English communication skills
Strong analytical skills
Ability to work under pressure, handle multiple projects and meet deadlines
Able to work independently and as part of a team
Professional image and demeanor that represents the Office of the President
Exceptional attention to detail
Ability to interact with high-level individuals internally and externally
Consistently exercises sound judgment; able to anticipate needs and take initiative to get things done
Ability to travel up to 10% of time, as needed
Qualifications:
Bachelor’s degree and at least 3 years of experience providing direct senior-level project and administrative support
5 years’ experience providing support at an executive level in a publicly traded company setting.
Working Conditions & Physical Demands:
Work typically takes place in a normal office environment requiring sitting, walking, lifting, kneeling, crouching, reaching, handling, talking, hearing, and seeing
Travel between floors and office buildings may be required
Environmental conditions: noise, vibration, oils, solvents, chemicals
BK Technologies Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, color, religious creed, national origin, age, sexual orientation, gender identity, physical or mental disability, and/or protected veteran status.
The Equal Opportunity Clause of 41 CFR 60-1.4 and the affirmative action clauses of 41 CFR 60-741.4 are hereby incorporated by reference as though fully set out herein.
This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a).
Title: Data Entry/Administrative (Dental | Medical)
Company: Dawson
Location: Rancho Cordova, CA
