Overview
Dental Front Desk Administrator Jobs in Jacksonville, NC at Steven W Smith DDS PLLC
The Administrative Coordinator is part of the department core administrative staff in the College of Arts and Science at Vanderbilt University, and is responsible for facilitating administrative, operational, and financial activities within the Department of Mathematics. The Administrative Coordinator reports directly to the Administrative Manager. The Administrative Coordinator performs complex administrative duties requiring high-level decision-making skills and sound judgment. The position requires a thorough understanding of university policies and procedures. The Administrative Coordinator will oversee the processing of all travel for department faculty, post docs, students, visiting seminar speakers, faculty candidates and visiting scholars.
About the Work Unit :
The Department of Mathematics in the College of Arts & Science is a recognized world leader in mathematical research and education. The faculty is comprised of several International Congress of Mathematicians (ICM) speakers and about a third of the faculty are Fellows of the AMS. The department has leading research groups in several areas of mathematics including biomathematics, combinatorics, geometry and topology, group theory, PDE’s, universal algebra & logic, and harmonic analysis. The research achievements of Vanderbilt mathematics faculty have been recognized by invitations to speak at prestigious mathematics conferences such as the International Congress of Mathematicians and the AMS-MAA Mathematical Meetings.
Duties and Responsibilities:
Faculty & Postdoctoral Affairs
Postdocs Appointments & Line Manager
Liaison for Faculty Affairs and OPA
Teaching Evaluations
Recruitment/Advertisement
Appointment/Reappointment/Terminations/Retirements/Emeritus
Visiting Scholar Appointments
Process Visas
Financial:
Supervise, recruit, train Administrative Specialist position
Primary administrative oversight of all travel expenses
Monitors budget for assigned conferences and workshops
Manage/reconcile One Card
Processes purchases and payments for the departments:
Professional Service Agreements.
Honorariums to guests.
Catering and other agreements.
Reimbursements to non-employees.
Other:
Assist with planning and coordinating departmental events (Seminars, Recognition events, Faculty retreat, holiday events, etc.)
Solve problems.
Handle other administrative tasks as needed by faculty and staff.
Additional duties as assigned.
Supervisory Relationships :
This position has supervisory duties as direct supervisor of Administrative Specialist. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
Bachelor’s degree is necessary.
Qualifications:
Two years relevant experience is necessary.
Excellent interpersonal written and oral communication skills is necessary.
Ability to work both as a member of a team and independently is necessary.
Ability to use independent judgment and to manage / impart confidential information. is necessary.
Ability to analyze and solve problems in a time-efficient manner. is necessary.
Ability to plan, develop, and coordinate multiple projects with competing deadlines is necessary.
Knowledge of academic student policies, processes, and procedures is necessary.
Key Characteristics of a Successful Team Member in this Work Unit:
Adaptability
Analytical and Detail-Oriented
Creative Thinking
Reliable
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty!
At Vanderbilt University , our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities… we are One Vanderbilt .
Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
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Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Title: Dental Front Desk Administrator
Company: Steven W Smith DDS PLLC
Location: Jacksonville, NC
