Overview
Department Administrative Support 3 (8 Hours) – C33SY2526 Jobs in Hillsboro, OR at HILLSBORO SD 1J
This position is responsible for providing administrative support for building department operations.
MAJOR DUTIES
Prepares building, electrical, gas, plumbing, sign, banner, mobile home, and demolition permits; accepts and permit applications; calculates and accepts fees.
Prepares monthly reports; maintains department files and records.
Schedules inspections.
Answers telephone and greets visitors; provides information and assistance; resolves problems.
Processes E911 addresses.
Prepares a variety of correspondence.
Performs record searches.
Forwards permit applications and construction plans to appropriate personnel.
Posts business transactions; processes invoices; verifies financial data for use in maintaining accounts payable records.
Prepares vouchers containing invoice number, date, vendor address, item description, amounts, and coding.
Verifies and calculates invoice extensions and invoices.
Reviews and resolve invoice discrepancies.
Assists in the management of Community Development Block Grant program.
Processes and calculates rescue and E911 invoices.
Performs related duties.
KNOWLEDGE REQUIRED BY THIS POITION
Knowledge of modern office practices and procedures.
Knowledge of city and departmental policies and procedures.
Knowledge of computers and job-related software programs.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Planning and Building Inspections Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.
CONTACTS
Contacts are typically with co-workers, other city employees, vendors, and members of the general public.
Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER – We consider applicants for all positions without regard to race, color, religion, creed, sex (including pregnancy, sexual orientation or gender identity), genetic information, national origin, age, disability, marital or veteran status, or any other legally protected status.
Job Type: Full-time
Pay: $14.06 – $21.18 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Eufaula, AL 36027 (Required)
Ability to Relocate:
Eufaula, AL 36027: Relocate before starting work (Required)
Work Location: In person
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Title: Department Administrative Support 3 (8 Hours) – C33SY2526
Company: HILLSBORO SD 1J
Location: Hillsboro, OR
