Overview
Department Administrator and Billing Analyst Jobs in Springs, PA at Shermco Industries, Inc.
Full Job Description
Overview:
Shermco Industries is seeking a detail-oriented and highly organized Department Administrator & Billing Analyst to support our operations team. This role combines administrative office management responsibilities with billing and financial coordination—ideal for a driven professional who thrives in a dynamic environment and values accuracy, service, and efficiency.
Responsibilities:
Key Responsibilities:
Administrative Support
Maintain office supply inventory, safety supplies, and coordinate PPE and uniform distribution.
Support Operations with scheduling, travel arrangements, purchasing, and internal communication.
Answer phones, route calls, and greet guests with a professional demeanor.
Assist with the generation and maintenance of forms, reports, labels, and internal documentation.
Perform scanning, copying, filing, and various administrative tasks as needed.
Serve as a go-to resource for both employee and customer support within the office.
Direct, schedule, and oversee office service vendors and building shared services activities.
Billing & Financial Coordination
Support Operations from opportunity data entry, PO execution tracking, job data entry, invoicing and tracking progress through final payment.
Accurately prepare and issue invoices, account statements, and supporting billing documentation.
Interface directly with clients to ensure timely payment and resolve billing discrepancies.
Maintain billing data and financial records, posting to internal reports (P&L, income statements, etc.).
Collaborate with Accounting and Project Managers on job cost data and account reviews.
Generate weekly and monthly billing summaries and support budgeting efforts.
Assist with credit card receipt management.
Qualifications:
Qualifications:
Education: High school diploma required; post-secondary education in Business Administration, Accounting, or Finance is a plus.
Experience: Minimum 2 years in administrative or billing support; experience in service or manufacturing industries preferred.
Skills:
o Proficiency in MS Office Suite (Word, Excel, Outlook).
o Salesforce system experience preferred
o ERP system experience preferred (Business Central as an example).
o Excellent organizational and time-management skills.
o Strong written and verbal communication.
o Customer-focused with a proactive and positive attitude.
Other Requirements:
Must be able to pass a background check and pre-employment drug screening.
Ability to remain seated or working at a computer screen for extended periods.
Willingness to support multiple teams and shift priorities as needed.
Must be able to read, write, and speak English fluently.
Occasional travel may be required.
EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE
Shermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace.
NO AGENCIES PLEASE
No Agencies Please. Any unsolicited resumes sent to Shermco from a third party, such as an Agency, including unsolicited resumes sent to Shermco mailing address, fax machine or email address, directly to Shermco System Integration employees, or to Shermco System Integration resume database will be considered Shermco property. Shermco will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Pay Range: USD $22.00 – USD $30.00 /Hr.
Title: Department Administrator and Billing Analyst
Company: Shermco Industries, Inc.
Location: Springs, PA
Category:
