Overview
Department Secretary -Family Medicine Jobs in Mobile, AL at USA Health
Position Summary:
The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.
This role is based in Austin, TX or Chicago, IL and is for an immediate start.
Responsibilities:
Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team.
Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations.
Generate reports in Excel and PowerPoint.
Prepare expense reports utilizing Concur.
Qualifications:
3+ years administrative support experience within a fast-paced professional environment – private equity, investment banking, law firm or professional services experience a plus
Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
Strong attention to detail, follow-up and excellent organizational skills
Ability to treat sensitive and confidential information with appropriate discretion
Strong sense of urgency, adaptability, flexibility and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
Occasional after-hours work may be required
Bachelor’s degree preferred
The annualized base pay range for this role is expected to be between $80,000 – $85,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, and the applicant’s skill set. The base pay is just one component of the total compensation package for employees. Other components may include an annual cash bonus and a comprehensive benefits package.
Company Overview:
Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. The focus of Vista’s Value Creation Team is to accelerate the corporate maturity of its companies – building software businesses that excel in product superiority and operational efficiency. Their collective counsel and resources allow companies to unlock opportunity, scale their business and grow sustainably to deliver value to all stakeholders. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or X @Vista_Equity.
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Title: Department Secretary -Family Medicine
Company: USA Health
Location: Mobile, AL
