Overview
Deputy Manager – Admin Incharge Jobs in Ahmedabad, Gujarat, India at Adani Ports and SEZ
Title: Deputy Manager – Admin Incharge
Company: Adani Ports and SEZ
Location: Ahmedabad, Gujarat, India
Responsibilities
No.
Key Accountabilities
Governance framework, Budget management, MIS, Group Initiatives.
- Prepare budget in consultation with necessary stakeholders, co-ordinate with Head-HR and Site CEO for their approvals. Send the site level approved budget to corporate office on or before the given timelines.
- Ensure actual expenses tracked through BPC are within the approved budget.
- Ensure closure of all monthly observation shared by Group on budget utilization report.
- Analyze and prepare proposals for additional budget based on the business needs and post cost optimization during the H1 review.
- Ensure 100% updating of Service tracker tool.
Facilities Management For Offices & Guest House
- Ensure to have Facilities Management as per given SOPs and ensure to have office premises/guest house neat & hygiene with 90% of Employee/visitor satisfaction.
- Conduct monthly meetings with Vendors and ensure that all given guidelines are properly followed by them. Review the service and take corrective action to mitigate gaps.
Transport Management
- Ensure that all company-owned vehicles/hired vehicles under administration meet stake holders’ requirements.
- Ensure that they are compliant with legal, regulatory, and contractual requirements, and resolve any issues as applicable.
- Manage transportation request of site in line with group guidelines and keep track of utilization.
Guest Relations, Travel Management & Hotel Booking Arrangements
- Book air tickets/trains tickets/bus tickets timely, i.e., within one day of the request received.
- Book Hotels and arrange vehicles with economical price by having tie-ups with hotel.
- Ensure timely and quality service to Guests visiting the Port.
Asset & Office Space Management
- Ensure that all Furniture & Fixtures and other assets pertaining to Admin are properly tracked and maintained with the Asset Code.
- Ensure periodical inspection of Assets as per the given guidelines. Ensure timely repair & maintenance of assets to keep up the asset in good condition.
- Identify the unusable assets and coordinate with TC team for timely disposal of the same.
- Managing the existing office space and allotment of cabins/workstations to the newly joined employees.
Cost Optimization
- Effective utilization of resources & review admin expenses regularly to control expenses wherever applicable and ensure that expenses are within the budget figures.
- At least 3% cost saving on overall approved budget.
Event Management
- Ensure timely arrangements for the events conducted at Port.
- Necessary coordination with all stake holders for successful completion of event.
Guest House And Canteen Management
- Ensure proper maintenance necessary registers such as Vistors register, Grocery & other utensils register and other misc registers.
- Ensure to provide good & timely service to the visitors. Targeting to achieve 90% positive feedback from the visitors.
- Monitoring of Canteen operations. Coordinating with canteen committee and ensuring that vendor provides quality & hygienic food to the employees.
Invoice Processing And Ensure Timely Payments To Vendors
- Ensure that vendors receive the payment within the timelines as prescribed in P.O.
- Regular tracking of vendor bills and ensure that 85% of bills ageing should not exceed 21 business days.
- Ensure that at least 95% of expenses captured in monthly provisions shared to Finance Department. Submit provisions by 2 nd of every month.
Qualifications
Any Bachelor’s Degree / Master’s degree (Preferably Hospitality Background)
8 – 12 Years of experience
