Overview
Digital Administrative Assistant Jobs in Cupertino, CA at eTeam
Title: Digital Administrative Assistant
Company: eTeam
Location: Cupertino, CA
Job Title: Administrative Assistant IV
Location: Cupertino CA 95014 Hybrid T-Th onsite, Monday and Friday remote (exception for offsite support when may need to come in on a Monday or Friday)
Pay: $40 to $45/hr
Duration: 12 Months
Description:
As an Administrative Assistant within Store Online, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team.
You play a central role, connecting teams and managing key information.
You have the ability to see around corners, as you anticipate needs and problem solve effectively.
You are organized and a strategic thinker that can make the right decisions that support your leader’s priorities.
You are a team player that works collaboratively with other Administrative Assistants on the Store Online team, across Retail and .
Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling
Coordinate travel arrangements, visa requirements and expense reporting with precision
Oversee and coordinate managed meeting rooms
Support employee engagement initiatives in partnership with local Admins and ASO Business Planning
Support Senior Director’s additional administrative tasks as needed
Manage offsite and meeting logistics to optimize team efficiency
Track offsite and key meeting dates – working closely with ASO Business Planning to align resources as needed
Assist with meal or refreshment coordination when leaders are unable to step away
Minimum Qualifications
Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
Strong written and verbal communication skills with extraordinary attention to detail
5+ years’ experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
Preferred Qualifications
Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
Experience tackling ambiguous challenges with curiosity and creative problem-solving skills
Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
Experience working effectively in a highly matrixed organization across time zones
Strong negotiation and interpersonal skills
Passion for building team culture and fostering a positive, productive work environment
Proficiency with Calendar, Mail, Keynote, Numbers, Quip, Slack, and other office systems
