Overview
DOC Pinckneyville CC Mailroom Office Administrator II (Upward Mobility) Jobs in Pinckneyville, IL at State of Illinois
Zenith Systems is an Electrical and Technology construction and design organization, bringing decades of experience and expertise to projects of all sizes. We provide the highest level of experienced partnership to our clients regardless of the scope of the job.
We are currently seeking a detail-oriented and organized Construction Administrative Assistant to join our team. In this crucial role, the individual will possess strong organizational and communication skills, along with a keen eye for accuracy. The Administrative Assistant will ensure efficient day-to-day operations of various office processes, particularly related to project documentation.
Primary Responsibilities:
Perform day-to-day administrative tasks to assist Team Members.
Prepare and distribute various documents, reports, and correspondence, as required.
Assist with the preparation, review, and administration of construction bids and contracts.
Assist in obtaining necessary permits and approvals.
Support the closeout documentation process after project completion, ensuring all relevant documentation is organized and filed appropriately.
Maintain accurate and up-to-date records of project-related documents.
Maintain an organized system for tracking contract documents, amendments, and revisions.
Assist in generating project-specific reports, contributing to project analysis and evaluation.
Other administrative duties as assigned.
Required Skills:
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite and project management software.
Familiarity with construction contracts, terminology, processes, and documentation.
Ability to work collaboratively in a fast-paced construction environment.
Ability to work independently, prioritize, and meet deadlines.
Positive attitude and strong interpersonal skills, capable of working effectively in a team environment.
Education and Experience:
High school diploma or equivalent required; associate or bachelor’s degree preferred.
Two (2) to Five (5) years of experience in an administrative role.
Experience within the construction industry, highly desired.
* Drug Free Workplace
Zenith Systems is an equal opportunity employer and is committed to providing a workplace that is free from discrimination based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law. Our hiring decisions are based solely on qualifications, merit, and business needs. We comply with all applicable laws regarding equal employment opportunity and affirmative action.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Construction administrative: 2 years (Required)
Bids, Contracts, and Permitting: 2 years (Required)
Ability to Commute:
Cleveland, OH 44128 (Required)
Work Location: In person
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Title: DOC Pinckneyville CC Mailroom Office Administrator II (Upward Mobility)
Company: State of Illinois
Location: Pinckneyville, IL
