Overview
Elementary School Bookkeeper/Secretary (12 Month) Jobs in Spotsylvania, VA at Spotsylvania County School District
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY II
Job Location:
Address:
ARIZONA STATE PRISON COMPLEX – Tucson
10000 South Wilmot Road
Tucson, AZ 85734
https://corrections.az.gov/
Posting Details:
Salary: $32,400.00
Grade: 13
Closing Date: 05/02/2025
Job Summary:
Are you passionate about customer service?
Have you ever thought about taking your career to the next level?
This opportunity is for you!
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for the ideal candidate who provides the best administrative support to the unit Manager. This position also composes and types letters, memos, weekly and monthly reports, and will work with material of confidential nature at the Arizona State Prison Complex – Tucson.
Do it now, apply and join our great team!
Job Duties:
General administrative functions for the unit Manager
Screens calls and routs correspondence to the Manager
Answers routing questions and provides information
Composes correspondence on a wide variety of subjects
Requires full knowledge of policies and procedures
Schedules appointments and coordinates arrangements for meetings and conferences
Organizes and maintains confidential nature administrative files
Collects invoices for unit budget preparation
Reconciles funds and files documents
Serves as the timekeeper and gathers, enters time, distributes and files Positive Attendance Records, ensures the overtime report is completed on a daily basis and other reports as requested
Generates reports, including Temporary Work Assignment, Monthly Statistical Reports, Extended LEave Requests, Family and Medical Leave Act, Inmate Letters, Information Reports, 703 reports and retaining documentation for audit purposes
As a policy liaison, ensures all post orders and department policies and procedures are current
Maintains files according with established records retention schedule, including current and archived documents
Ensures audit documents are filed daily and ensures that files and areas neat and orderly
Ensures documentation is destroyed within policy guidelines
Generates purchase orders, copies, files, and distributes to various staff
Orders and maintains offices supplies for the unit
Assist with inventory and purchases of supplies
As a lead office, supports and trains other staff
Serves as backup to support staff in their absence
Drives on state business
Performs other duties related to the position
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
General office practices and procedures
Personal computers, using Google Suite and various softwares
Business English and basic mathematics
Payroll practices and procedures
Skill in:
Composing routine correspondence, including proper format, spelling, and language usage
Verbal and written communication
Providing highly detail-oriented results
Record keeping and report generation
Time and project management
Scheduling and coordinating arrangements for meetings
Establishing and maintaining interpersonal relationships
Taking and transcribing meeting minutes
Ability to:
Maintain files of correspondence, records, and reports
Maintain confidentiality
Adapt to changing priorities
Learn and adhere to department policies and procedures
Work in a prison environment
Handle detailed work with accuracy and speed
Selective Preference(s):
Two (2) years of professional office experience and proficient Google Suite
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
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Title: Elementary School Bookkeeper/Secretary (12 Month)
Company: Spotsylvania County School District
Location: Spotsylvania, VA
