Overview
Estimating Department – Administrative Assistant (Hybrid) Jobs in Brampton, Ontario, Canada at AirCom Heating & Cooling Systems Ltd.
Title: Estimating Department – Administrative Assistant (Hybrid)
Company: AirCom Heating & Cooling Systems Ltd.
Location: Brampton, Ontario, Canada
AirCom is seeking a motivated, proactive individual to join our growing team. This role supports the estimating and engineering teams with a variety of administrative and coordination tasks. Details of the position are outlined below.
Duties & Responsibilities
- Provide administrative support to the engineering and estimating teams, including document control, schedule updates, applications, and project-related paperwork.
- Communicate professionally and promptly with customers and suppliers, understanding the importance of strong working relationships.
- Manage Traffic Control Services tasks, including monitoring emails and adding or updating bidding opportunities on the company platform.
- Download, organize, and file tender documents in the company’s shared folders and notify the team when new opportunities are available.
- Flag and communicate urgent requests for pricing or quotations.
Requirements
- Perform general office duties such as filing, scanning, photocopying, data entry, document editing, and retrieving files for multiple projects.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Strong verbal and written communication skills with the ability to work effectively within a team.
- Highly organized with strong attention to detail.
- Comfortable working with various computer systems, including Microsoft Office, Google Workspace, and Google Chrome.
- Positive, proactive attitude with the ability to work independently and take initiative.
- Willingness and ability to learn how to read mechanical drawings.
- High school diploma required; bachelor’s degree preferred but not mandatory.
Benefits
- Dental and vision coverage
- Company events
- On-site parking
- Paid time off
- Sick leave
- Work from home Monday and Friday
- Work from the office Tuesday to Thursday
Salary
- Compensation will be based on qualifications and experience.
