Overview
Event Coordinator Jobs in Malaysia at KARTS International Sdn. Bhd.
Title: Event Coordinator
Company: KARTS International Sdn. Bhd.
Location: Malaysia
Role Description
We are looking for a dependable and detail-oriented Event Coordinator to provide end-to-end coordination support for events and campaigns. You will serve as the central liaison between warehouse teams, event organisers and venues — keeping all moving parts aligned from planning through to on-site delivery. Strong administrative skills and the ability to manage multiple stakeholders remotely are essential.
Key Responsibilities
- Act as the central coordination point between warehouse teams, event organisers and event venues, ensuring timely updates across all parties
- Oversee logistics for material movement, equipment setup and post-event breakdown
- Proactively track deliverables, timelines and outstanding actions across concurrent events
- Maintain event records, vendor contacts, scheduling calendars and status reporting documents
- Liaise with external vendors, venue operators, and stakeholders on logistical and administrative matters
- Monitor event progress, coordinate with ground teams and escalate or troubleshoot issues in real time
- Maintain and organise project documentation and shared drives (Google Drive / OneDrive)
- Track project tasks and deliverables using project management platforms; maintain up-to-date status trackers
- Prepare purchase orders, vendor correspondence, expense summaries and post-event reports
Qualifications
- Diploma or Bachelor's Degree in Event Management, Logistics, Business Administration, Hospitality or a related field
- Minimum 3–5 years of experience in event coordination, logistics management or operations support
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Hands-on experience with project management tools such as Trello, Asana, Monday.com or Smartsheet
- Comfortable managing multiple stakeholders and shifting priorities independently in a remote environment
- Strong written and verbal communication skills in English; professional phone and email etiquette
- Highly organised, detail-oriented and able to manage multiple priorities under pressure
- Discreet and professional in handling confidential vendor and event information
Key Tools & Platforms
MS Office 365, Google Workspace, Trello / Asana / Monday.com / Smartsheet, Zoom / MS Teams, SharePoint / OneDrive
