Overview
Event Support Executive (Contract) Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Malaysian Rubber Glove Manufacturers Association
Title: Event Support Executive (Contract)
Company: Malaysian Rubber Glove Manufacturers Association
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Location: Petaling Jaya, Malaysia
Employment Type: Contract (3 Months)
Reporting To: Project Director
About the Role
We are seeking a proactive, organised and detail-oriented Temporary Event Support Executive to support the planning and delivery of the 12th International Rubber Glove Conference & Exhibition (12th IRGCE 2026).
This role provides operational and administrative support across event logistics, conference registration, exhibitor services, sponsorship fulfilment and onsite event operations. The successful candidate will play an important role in ensuring the event is delivered professionally and efficiently while working closely with internal teams, exhibitors, sponsors, suppliers and delegates.
Key Responsibilities
Event Operations Support
- Assist in coordinating daily event planning activities and project timelines.
- Support Project Director in meeting arrangements and operational logistics.
- Prepare operational documents including checklists, schedules, reports and event manuals.
- Assist in organising event materials, signage, delegate packs and exhibitor documents.
Conference & Registration Support
- Assist with delegate registration and database administration.
- Process registration enquiries, confirmations and payment records.
- Prepare name badges, attendance lists and registration materials.
- Provide onsite registration support and attendee assistance during the event.
Exhibitor & Sponsor Coordination
- Support exhibitors with operational enquiries before and during the event.
- Coordinate sponsorship deliverables and branding requirements.
- Follow up on submission deadlines for exhibitor manuals, artwork and technical forms.
- Liaise with official contractors to ensure timely delivery of exhibitor services.
Administrative Support
- Maintain accurate filing, documentation and correspondence.
- Prepare meeting minutes and follow-up action lists.
- Coordinate courier services and event inventory.
- Support ad-hoc administrative assignments as required.
Onsite Event Support
- Assist with exhibition move-in and move-out coordination.
- Support conference room operations and speaker preparation.
- Ensure event activities are delivered according to operational schedules and safety procedures.
Requirements
- Diploma or Degree in Event Management, Hospitality, Business Administration, Marketing or a related discipline.
- 1–2 years of working experience in event management, exhibitions, conferences or project coordination.
- Fresh graduates with relevant internship experience are encouraged to apply.
- Experience supporting B2B exhibitions or conferences is an added advantage.
Key Competencies
- Excellent organisational and time management skills.
- Strong attention to detail with the ability to multitask.
- Good interpersonal and communication skills.
- Positive attitude with a willingness to learn.
- Able to work independently as well as within a team.
- Comfortable working under pressure and meeting tight deadlines.
- Customer-service oriented with a professional approach.
Technical Skills
- Proficient in Microsoft Office (Word, Excel and PowerPoint).
- Experience using Microsoft Outlook and Teams.
- Basic knowledge of Canva or Adobe Creative Suite is an added advantage.
Why Join Us?
- Be part of one of Asia's leading international B2B conference and exhibition events.
- Gain valuable hands-on experience in organising a large-scale international exhibition and conference.
- Work alongside experienced event professionals and industry stakeholders.
- Develop practical skills in event operations, project coordination and stakeholder management.
- Excellent opportunity to build your career in the exhibitions and business events industry.
