Overview
Events Administrative Assistant Jobs in Savannah, GA at The Kessler Enterprise, Inc.
Full Job Description
Overview:
AN INSPIRING CAREER AWAITS YOU!
The Kessler Collection is made up of 11 artful hotel and resort properties, 25 restaurants, and over 1,700 Grand Performers across seven states, we continue to grow and so will you! The opportunities are endless. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being.
We believe people want to be inspired!
Our Grand Performers Receive Many Benefits Including:
Marriott Employee Discounts Worldwide
Competitive Wage & Discretionary Bonus Program
Medical, Dental, Vision Insurance
Company-Sponsored Life Insurance
Short & Long-Term Disability Insurance
Pet Insurance
Tuition Reimbursement Program
401(K) with Discretionary Company Matching Contributions
Employee Assistance Program
Responsibilities:
JOB SUMMARY
The Sales and Catering Administrative Assistant provides support to the Director of Sales and Catering, Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to support the sales team and enhance the total guest experience.
CORE RESPONSIBILITIES
Administrative Support to Sales and Catering
Run Daily Event Agenda for following day’s events
Create Reader Board for following day’s events
Create door cards for the following day’s events
Run Guarantee Reports (groups arriving within 72 hours)
Act as email/phone lead catcher and forward to appropriate sales manager
Run daily Change Log report
Revised and Pop-up Event orders (as needed)
Update Event Order binder
Route to departments per distribution list
Process VIP Sales amenities
Create and print Private Dining menu cards and Place Cards
Organizes and maintains Sales and Catering filing system
Process Sales and Catering turnovers
Drafts Group Catering contracts
Create folders for the new group and social definite bookings
Provides pop-up site visits in the absence of Sales and Catering managers
In-House Meetings
Reserve space in CI/TY or Delphi
Create Event Order; send to requesting department for approval and signature
Run Event Order packet
Route to departments per distribution list
Place full packet in Event Order binder
Create Resume Packet and Cover Sheet
Print packets and distribute and distribute at weekly resume meeting
Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager
Update catering menus as needed in CI
Qualifications:
KNOWLEDGE, SKILLS, AND ABILITIES
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; …
Title: Events Administrative Assistant
Company: The Kessler Enterprise, Inc.
Location: Savannah, GA
Category:
