Overview
Executive Admin and Office Manager Jobs in Dallas, TX at Beryllium InfoSec
Company Description
Harken Research is an ISO17025 accredited testing laboratory located in Los Angeles with two core business units: consumer product testing and pharmaceutical contract research. Within the consumer product testing unit dietary supplements, food, and cosmetics are the focus – with additional testing services catering to other industries. Our strengths are our ability to offer customized testing and problem solving to address client needs; excellent customer service; and quick turnaround times.
Summary
We are seeking an Office Manager to serve as the administrative and bookkeeping lead for the company. Key duties include heavy daily invoicing via QuickBooks online, collections, review of accounts payables; HR support; and various administrative duties.
Accounting Duties
· Receivables: Invoicing and collections
· Payables: Reviewing vendor invoices for accuracy, presenting to ownership for approval, and issuing payment
· Prepare commission reports for sales team
· Help with budgets and monthly reports
HR Duties
· Coordinate candidate interviews and onboard new employees
· Administration of employee benefits
· Organize company events and meetings
Administrative Duties
· Answering phone calls
· Answering the door to receive clients, visitors, and deliveries
· Scheduling FedEx and UPS pickups
· Provide general administrative support to the executive team
· Scan documents and organize physical and electronic files
· Review insurance renewals and gather quotes for comparison
· Manage compliance items including business license renewals, chemical waste license, HR notices, etc.
Qualifications
Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).
2-4 years of experience in an operations, administrative, or bookkeeping role.
Strong proficiency in QuickBooks Online and Excel.
HR experience a plus
Excellent written and oral communication skills.
Customer service experience.
Experience in a testing laboratory is a plus.
Excellent organizational and time management skills.
Ability to multitask and manage competing priorities in a fast-paced environment.
Ideal Experience
Familiarity with dietary supplement industry
Understanding of testing lab operations
Customer service and/or sales
Join us as we strive to deliver exceptional service to our clients while fostering an environment of growth and collaboration!
Job Type: Full-time
Pay: $23.00 – $27.00 per hour
Benefits:
Paid time off
Schedule:
Monday to Friday
People with a criminal record are encouraged to apply
Experience:
QuickBooks: 2 years (Preferred)
Customer service: 2 years (Preferred)
Accounts receivable: 2 years (Preferred)
Ability to Commute:
Pasadena, CA 91105 (Required)
Ability to Relocate:
Pasadena, CA 91105: Relocate before starting work (Required)
Work Location: In person
Title: Executive Admin and Office Manager
Company: Beryllium InfoSec
Location: Dallas, TX
