Overview
Executive Administration Jobs in Morristown, TN at Synchronized Supply Chain Solutions
Title: Executive Administration
Company: Synchronized Supply Chain Solutions
Location: Morristown, TN
Role and Responsibilities
· Manage full-cycle Accounts Receivable processes, including generating and sending customer invoices, applying cash receipts, monitoring aging reports, and following up on overdue accounts to ensure timely collection
· Perform Accounts Payable processing, including reviewing vendor invoices for accuracy, obtaining proper approvals, entering invoices into TMS, preparing payment batches, and issuing payments via check, ACH, or wire
· Handle carrier payment inquiries, disputes, and reconciliations: respond to carrier questions regarding payment status, research short payments or deductions, coordinate with operations/sales to resolve issues, and maintain accurate records of carrier payments
· Prepare and distribute regular financial reports (e.g., AR aging, AP aging) to management
· Support executive team with administrative tasks, including scheduling, correspondence, document preparation, travel coordination (as needed), and special projects
· Serve as a key point of contact for internal and external inquiries related to billing, payments, and vendor relations
· Identify opportunities to improve efficiency in AR/AP processes and recommend system/process enhancements
· Perform other administrative and financial support duties as assigned by the executive team or Finance Manage
Qualifications and Education Requirements
· College degree preferred
· Excellent attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment
· Interpersonal skills: Sociable personality with knowhow at developing relationships
· Time management and multitasking skills: It is not uncommon to be on the phone while sending emails to customers/coworkers.
· High level of integrity and confidentiality when handling financial and sensitive company information
· Self-motivated with a proactive approach to problem-solving and process improvement
