Overview
Executive Administrative Assistant Jobs in Peachtree City, GA at Hoshizaki America Inc
Requisition ID:
43628
Work Location:
Human Services – Pembroke 6 offices
Pay Range:
G.17, $37,455.50 – $58,056.03
Starting Salary:
Depending upon Qualifications
Work Schedule:
Monday through Friday 8:30 AM to 5:0O PM
Part Time Hours/Wk:
Job Open Date:
2/17/25
Application Deadline:
2/22/25
Job Duties:
The City of Virginia Beach Department of Human Services is seeking an Administrative Assistant for the Developmental Services Division. The preferred candidate will be an excellent communicator, both in writing and verbally, who is responsive, very organized with a high level of computer literacy, and able to analyze data and produce reports. Experience working with electronic healthcare records. Professional experience utilizing Microsoft Office Applications and similar office products is highly desired.
Duties:
Serve as the Administrative Assistant for the Residential & Day Support Administrator.
Perform routine clerical and administrative support tasks.
File correspondence and other materials by predetermined classification
Develop, edit, and maintain various spreadsheets as required.
Answer the telephone and responds to requests for information as appropriate.
Prepare office supply and safety supply orders.
Assure accurate data is retrievable for future reference, audits, and administrative reviews.
Coordinate hiring/interview processes.
Attend and prepare minutes from meetings.
Schedule and coordinate monthly supervision meetings.
Prepare charts, graphs, and narrative information for reports, presentations, and meetings using computer programs like Microsoft Word, PowerPoint, and Excel
Prepare various templates and documents for distribution/publication.
The City offers a generous benefits package such as health, dental and life insurance, retirement and savings plans. Other key benefits include:
Maternity/paternity and parental leave
Leave donation program
Tuition Reimbursement
Employee Assistant Program
Professional Development
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Assistant-00195.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.006812.2.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
Experience using electronic healthcare records
Experience with procurement and tracking financial transactions
Experience with Microsoft Office Applications
Customer service experience
File maintenance experience
Experience working with confidential information
Special Instructions:
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Title: Executive Administrative Assistant
Company: Hoshizaki America Inc
Location: Peachtree City, GA
