Overview
Executive Administrative Assistant Jobs in Fountain Valley, CA at Intraspero Family Services
Full Job Description
“`Job Overview“`
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. As an Executive Administrative Assistant, you will provide comprehensive administrative support to our executive team and contribute to the smooth operation of our organization.
“`Responsibilities“`
– Manage executive calendars, schedule appointments, and coordinate meetings
– Prepare and edit correspondence, reports, and presentations
– Handle sensitive and confidential information with discretion
– Assist with travel arrangements and expense reporting
– Maintain electronic and physical filing systems
– Answer phone calls, screen and direct inquiries
– Greet visitors and provide exceptional customer service
– Coordinate and prioritize multiple tasks and projects simultaneously
– Perform general administrative duties such as photocopying, scanning, and mailing
“`Skills“`
To excel in this role, you should possess the following skills:
– Proficient in calendar management software to schedule appointments and coordinate meetings
– Familiarity with DocuSign for electronic document signing
– Knowledge of QuickBooks for basic financial tasks
– Experience with phone systems to handle incoming calls professionally
– Strong organizational skills to maintain files and documents effectively
– Excellent administrative and clerical abilities to support daily operations
– Front desk experience to greet visitors and provide a welcoming environment
– Exceptional phone etiquette to handle inquiries in a professional manner
If you are a proactive individual with excellent organizational skills and the ability to handle multiple tasks efficiently, we encourage you to apply for this position.
Job Types: Full-time, Part-time
Pay: $26.02 – $27.00 per hour
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Executive Administrative Assistant
Company: Intraspero Family Services
Location: Fountain Valley, CA
Category:
