Overview
Executive Administrative Assistant Jobs in Salt Lake City, UT at Alsco Uniforms
Requisition: 81569
PSEG Company: Public Service Electric & Gas Co.
Salary Range: $ 56,100 – $ 84,200
Work Location Category: Hybrid Flexible
PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories:
Onsite are roles that have specific onsite requirements and are typically onsite daily.
Hybrid fixed are roles that are a blend of onsite work/in-person interactions with some ability to work remotely and require employees to live within a commutable distance and be onsite fixed days each week.
Hybrid flexible are roles that can be performed remotely but require some level of onsite work/in-person interactions on a regular basis, require employees to live within a commutable distance and, since business needs vary by position and may change over time, managers will set expectations and flexibility regarding where and when work is performed.
Fully remote are roles that can be performed remotely, require employees to live in approved states and will have purpose-driven in-person interactions on occasion.
We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year (including vacation, scheduled holidays, and floating holidays).
PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie, and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity, and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.
Job Summary
This position performs administrative/clerical functions/tasks necessary to support the Department /Group with in the Utility that are diverse and may be sensitive or confidential in nature. Providing high quality administrative and clerical support to various levels of management throughout the Utility handling various routine / non-routine assignments, projects or other related administrative type matters. Provides back up support in the absence of other administrative positions within the Utility. This is a hybrid role and duties may vary based on onsite location or working remotely.
Job Responsibilities
There will be one generic administrative job description across the Utility where the specific job duties / responsibilities will align with the Line of Business they are associated with, providing / needing maximum flexibility to move Employees around, as deemed necessary.
Responsible for administrative / clerical functions necessary to support the Department /Group or the Utility, including but not limited to maintaining files, updating departmental lists, tracking deadlines, all aspects of correspondence, organizing and facilitating conferences and meetings, processing expense reports, ensuring timely file close-outs and receives and processes incoming mail
Works independently and as a member of cross-functional teams on confidential, time sensitive assignments using judgment and initiative.
Prepare, proofread and edit documents for accuracy and completeness.
Perform clerical duties that include typing and filing.
Screen, direct and prioritize incoming correspondence and phone calls to appropriate parties.
Maintain and coordinate calendars.
Performs routine and as-assigned tasks including but not limited to: calendar management, electronic systems including document management, e-billing and matter management; travel and expense management; archiving and records management software and database program; create, maintain and organize files electronically and in paper form
Responsible for time administration, management of work orders, invoicing, maintaining schedules and facility compliance commitment tracking, maintaining personnel records, including absenteeism and vacations
Research issues and prepare summaries, memos and other necessary documents, as needed
Draft, proofread and edit documents as necessary
Create or maintain databases
Act as a liaison between internal and external stakeholders, as needed
Identify needs and gaps within the organization related to administrative activities and partner closely with the team to suggest solutions/project resource and research vendors, programs, etc.
Provide assistance to new employees through the onboarding process
Maintain and handle confidential information with discretion
Provide backup coverage to other administrative support within the Utility or other organizations¸ as needed
Perform Cross-departmental support in a matrixed environment (e.g., 50% Gas and 50% Customer Care)
Process customer payments (e.g. stage payments for engineered solutions), perform invoice review and verification (e.g. customer calls, detailed invoice line item checks, etc.)
Work off hours during emergent conditions
Perform other work-related duties as assigned
Job Specific Qualifications
Required
High school diploma or GED
5+ years of previous administrative/clerical experience
Strong organizational and time management skills, with strong attention to detail and solid ability to take ownership of multiple projects and requests
Excellent oral & written communication and interpersonal skills with demonstrated ability to interact effectively and work well with individuals at all levels of the organization
Write clearly and informatively; edits work for spelling and grammar, varies writing style to meet needs, able to read and interpret written information
Must have the ability to work well under pressure, meet deadlines and identify and resolve problems in a timely manner
Strong overall administrative skills including, time administration, travel, expense reports, copying, scanning and coordination of filing
Solid knowledge of Microsoft Office (Word, Excel and PowerPoint) and various software applications.
Must have knowledge of systems, including but not limited to SAP, Concur, Outlook.
Willingness to learn new processes, procedures and software applications
The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
Strong customer/client focus and teamwork skills.
Must be a self-starter who is detailed-oriented, and has strong organizational skills and the ability to work independently with a high degree of accuracy scheduling in-person meetings, WebEx and skype meetings, conference calls, as necessary and have strong follow-up skills.
Must maintain a high degree of confidentiality and be able to effectively communicate with all levels throughout PSEG and externally
Must foster an inclusive work environment and respect all aspects of diversity. Successful candidate must demonstrate and value differences in others’ strengths, perspectives, approaches, and personal choices.
Minimum Years of Experience
5 years of experience
Education
High School
Disclaimer
Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
If you are a current PSEG employee and if you are offered an opportunity with PSEG Long Island, you will be treated as a new hire. Please note that as a new hire to the Long Island subsidiary, your benefits will change and generally will be consistent with other similarly situated PSEG Long Island new hires. Similarly, for PSEG Long Island employees who accept job opportunities with PSEG or any of its subsidiaries (other than PSEG Long Island), their benefits would change and generally be consistent with other similarly situated new hires of that company.
As an employee of PSE&G or PSEG LI, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.
PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.
PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email [email protected].
If you need to request a reasonable accommodation to perform the essential functions of the job, email [email protected]. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
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Title: Executive Administrative Assistant
Company: Alsco Uniforms
Location: Salt Lake City, UT
