Overview
Executive Administrative Assistant Jobs in Raleigh, NC at Pepsi Bottling Ventures
About Us
As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities’ rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia’s Core Values.
Blazer Creed
Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.
Civility – A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.
Integrity – Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.
Citizenship – Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.
As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.
Job Summary
Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events.
Responsibilities
Typical Allocation of Duties:
Coordinate department or unit activities – 15%
Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.
Project development – 15%
Assist with project development and planning.
Maintain files, records, and databases – 15%
Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.
Confidential administrative support – 20%
Provide confidential administrative support for the department or unit.
Primary point of contact – 15%
Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.
Correspondence – 5%
Compose and prepare written documentation and correspondence for the department or unit.
Special Projects – 5%
Assist in the coordination, supervision, and completion of special projects as appropriate.
Coordination of supplies – 5%
Coordinate and oversees the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.
Supervision – 5%
May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
Supervisor Expectations:
Experience with or ability to provide customer service and technical support to internal and external stakeholders for processes and online tools.
Experience communicating with a variety of stakeholders, both internal and external, via a variety of communication methods.
Experience in documenting processes or outlining a procedure.
Experience in the use of web design, graphic design tools, or media editing.
Required Qualifications
Required Experience
Associate’s degree and five (5) years of related work experience.
Proposed Salary
$36,628
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Applicants are required to provide:
professional references with current contact information
documentation of academic credentials
employment history
Please note that during the search process, VSU reserves the right to:
ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
view social media outlets, and
remove job postings without additional notification.
Employment is contingent upon:
successful completion of a background check investigation, including a criminal background check
reference checks
Employment may also be contingent upon the job-based requirements if applicable for your position:
satisfactory credit check
successful completion of a Motor Vehicle Report (MVR)
pre-employment drug testing
confirmation of credentials
After initial hiring, employees will be required to successfully complete all of the following training:
New employee orientation
VSU’s Annual Compliance Training:
USG Ethics Policy
Conflict of Interest/Outside Activities Policy
Drug Free Workplace
Sexual Misconduct and Title IX
Family Educational Rights and Privacy Act (FERPA)
Motor Vehicle Policy
Workers Compensation (new hires)
Georgia Open Records Act (new hires)
USG Cybersecurity Training (required twice yearly)
Job-specific training such as: FMLA and Worker’s Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive Driving
Equal Employment Opportunity
Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.
Background Check
Position of Trust + Credit
Accommodations
If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at [email protected].
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Title: Executive Administrative Assistant
Company: Pepsi Bottling Ventures
Location: Raleigh, NC
