Overview
Executive Administrative Assistant Jobs in Charlotte, NC at Choate Construction Company
Job Description
The Executive Assistant to the Chief Financial Officer (CFO) is a critical partner in ensuring the success of The Washington Post’s financial leadership. This role requires a high level of professionalism, confidentiality, and strategic awareness, providing seamless administrative and operational support to the CFO while navigating a fast-paced, high-stakes environment.
The ideal candidate is a proactive problem-solver with exceptional organizational skills, a service-minded attitude, and the ability to manage competing priorities with discretion, efficiency, and diplomacy. You’ll be responsible for maintaining the CFO’s calendar, coordinating cross-functional meetings and travel, managing communications, and supporting the broader Finance team through administrative coordination and internal event planning. This is an opportunity to contribute meaningfully to the success of our finance function while working closely with senior leaders at The Washington Post.
Motivation
You thrive on supporting senior leaders in a complex, fast-moving organization.
You take initiative, anticipate needs, and provide solutions before problems arise.
You are energized by juggling multiple priorities and keeping everything organized.
You enjoy being the reliable force behind the scenes that helps an executive and their team thrive.
You build strong, trusting relationships across functions and with all levels of an organization.
Responsibilities
Provide high-level administrative support to the CFO, including calendar management, travel coordination, and preparation of meeting materials.
Act as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-ups.
Draft, proofread, and edit professional correspondence, and basic presentation materials.
Maintain confidential files and handle sensitive financial and HR-related matters with discretion.
Manage expense reports and support basic budgeting activities.
Coordinate department-wide meetings, team events, and special projects in collaboration with other administrative professionals.
Oversee supply ordering, support onboarding logistics, and help ensure smooth daily operations across the Finance team.
Qualifications
5 or more years of experience supporting senior executives in a fast-paced environment (finance or corporate leadership support preferred).
Exceptional organizational and time-management skills with proven ability to prioritize.
Strong written and verbal communication skills; confident editing and proofreading ability.
High level of discretion, judgment, and emotional intelligence
Proficiency in Microsoft Office Suite, Google Workspace, and the ability to learn new systems quickly.
Familiarity with expense reporting tools, budgeting workflows, or financial software a plus.
Proven ability to remain composed under pressure and adapt to shifting priorities.
The Washington Post’s policy for employees is five days per week in the office, with exceptions for newsgathering and general business travel.
Compensation and Benefits
Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
Competitive medical, dental and vision coverage
Company-paid pension and 401(k) match
Three weeks of vacation and up to three weeks of paid sick leave
Nine paid holidays and two personal days
20 weeks paid parental leave for any new parent
Robust mental health resources
Backup care and caregiver concierge services
Gender affirming services
Pet insurance
Free Post digital subscription
Leadership and career development programs
Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.
The salary range for this position is:
74,000.00 – 111,000.00 USD Annual
The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements. This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.
The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.
The innovation doesn’t end in the Newsroom – dozens of teams power The Washington Post. We are now hiring the next innovator – how will you Impact Tomorrow?
#washpostlife
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Title: Executive Administrative Assistant
Company: Choate Construction Company
Location: Charlotte, NC
