Overview
Executive Administrative Assistant Jobs in Charlotte Metro at Eliassen Group
Title: Executive Administrative Assistant
Company: Eliassen Group
Location: Charlotte Metro
Executive Administrative Assistant | Charlotte, NC | 3 days onsite
Rate: $45/hr – 47/hr
The ideal candidate will be responsible for many different tasks related to the operations of the business and will need experience support C-Suite executives. They will interact with the committee, schedule travel, lead leadership meeting, and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access.
Responsibilities:
- Review and manage multiple calendars, prioritizing based on executive and team needs while anticipating conflicts and proactively resolving scheduling issues.
- Oversee all aspects of internal meetings, including attendee management, agenda preparation, meeting notes, and follow-up on action items.
- Own logistics for both internal and external meetings including partner visits, onsite meetings, and regular team meetings.
- Responsibilities include securing meeting spaces, setup, and arranging catering as needed.
- Assist in creating materials for monthly team meetings and weekly core team meetings, coordinating with presenters to ensure seamless delivery.
- Arrange and coordinate complex travel and accommodations in alignment with company policies; prepare and submit expense reports in Concur promptly.
- Plan, coordinate, and execute team-building events, offsites, and holiday gatherings; order swag, partner gifts and manage department budget tracking for these activities.
- Collaborate effectively with other EBPs on high-level projects and organization-wide events.
- Maintain strict confidentiality in all aspects of the role, ensuring sensitive information is handled with discretion.
Qualifications:
- 5+ years of experience supporting GM/VP-level executives and their teams.
- Proficient in Google Suite, Slack, Jira, Concur, and other cloud-based systems
- Proven ability to support multiple leaders in a fast-paced environment is a must.
- Excellent written and verbal communication; proficient in editing for accuracy.
- Highly organized, with a strong ability to manage shifting priorities.
- Operates with urgency, efficiency, and a focus on timely execution..
Skills, experience, and other compensable factors will be considered when determining pay rate. The pay range provided in this posting reflects a W2 hourly rate; other employment options may be available that may result in pay outside of the provided range.
W2 employees of Eliassen Group who are regularly scheduled to work 30 or more hours per week are eligible for the following benefits: medical (choice of 3 plans), dental, vision, pre-tax accounts, other voluntary benefits including life and disability insurance, 401(k) with match, and sick time if required by law in the worked-in state/locality.
Please be advised- If anyone reaches out to you about an open position connected with Eliassen Group, please confirm that they have an Eliassen.com email address and never provide personal or financial information to anyone who is not clearly associated with Eliassen Group. If you have any indication of fraudulent activity, please contact [email protected]
