Overview
Executive Administrative Assistant Jobs in Bismarck, ND at Missouri Slope Areawide United Way
Company Profile:
Based in Tempe, AZ, Harter is a global aerospace maintenance, repair, and overhaul (MRO) organization, licensed and certified by FAA, EASA, and CAAC, that performs inspection, testing, repair, and overhaul services on a variety of aircraft components. Harter Aerospace is comprised of strong technical and engineering support teams. The hallmarks of the Arizona based company are reflected in our associates’ focus, tenacity, and attention to detail with a strong commitment to customer service. Our facilities are equipped with a full range of state-of-the-art testing systems that are 100 percent compatible with OEM testing equipment. Every component inspected, repaired or overhauled, fulfills our customers’ stringent requirements. Harter Aerospace is a subsidiary of HEICO Corporation – a highly reputable organization within the aerospace industry that encompasses multiple business units and operations, servicing nearly every essential system, sub-system, component, and spare part operating in the aviation industry today.
HEICO Corporation is a successful and growing technology-driven aerospace, industrial, defense and electronics company. For more than 60 years, HEICO has thrived by providing customers with innovative and cost-saving products and services. HEICO’s products are found on large commercial aircraft, regional, business and military aircraft, as well as on a large variety of industrial turbines, targeting systems, missiles and electro-optical devices. HEICO Corporation is a New York Stock Exchange listed company (NYSE: HEI and HEI.A) and has also been ranked as one of the 100 “World’s Most Innovative Growth Companies”, 100 “Best Small Companies” and 200 “Hot Shot Stocks” by Forbes over the past decade. With headquarters in Hollywood, Florida, and multiple locations around the world – HEICO provides over 1 million square feet of design, manufacturing, repair, overhaul, distribution, sales and support capabilities.
Requirements:
Position Description:
Harter Aerospace team is looking for an energetic, and ambitious Accounting/Administrative Assistant to help support our management and accounting teams. This position is focused on having a close relationship with customers/vendors and is the front line to delivering a 5-star customer experience.
Answer calls in a professional and welcoming manner
Reconcile work package and create shipping documents and invoices
Support the onsite management team
Help with event coordination and planning
Reconcile, track and order promotional materials
Support new employee on-boarding
Greet and welcome customers.
Maintain organization of conference room, kitchen, and common areas
Ensure copiers are stocked with paper, toner, and schedule maintenance when necessary
Scan and file customer invoices/work packages.
Ensure the mail is checked daily and distributed, prepare overnight deliveries if necessary
Ensure office supply inventory is maintained and orders are completed when necessary
Maintain phone/extension lists
Run out-of-office errands when necessary
Other requests as necessary (filing, updating excel documents, writing e-mails and letters)
Job Requirements:
Excellent communication skills
Ability to multitask, self-reliant
Proficient knowledge of Excel and Outlook
Communication proficiency
Time management
Collaboration skills
Detail oriented
Flexibility
Computer proficiency
– Excel, Outlook, Word, PowerPoint
Stress management/composure
Self-starter, work within established guidelines
Strong organizational skills/ability to prioritize and follow through
Critical thinker – ability to analyze, anticipate, and contribute to solutions
Proven creative and problem-solving ability with solid work ethic.
Demonstrated success in a team environment; Proven ability to communicate clearly and effectively with co-workers and supervisors.
Occasionally work overtime based on department workload and production requirements.
Read and write English fluently.
Experience using the Quantum ERP System is a strong plus.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
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Title: Executive Administrative Assistant
Company: Missouri Slope Areawide United Way
Location: Bismarck, ND
