Overview
Executive Assistant Jobs in Topeka, USA at ITC
ESSENTIAL DUTIES & RESPONSIBILITIES
* Reports to a VP and prioritizes both the VP schedule and schedules for key members of department
* Schedules appointments and keeps executive and department informed of meetings, events and matters of importance
* Coordinates meetings, travel arrangements and other business-related functions
* Prepares and assembles correspondence, reports, forms, and presentations on behalf of the VP and/or department
* Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
* Maintains department budget, processes third party vendor invoices for payment, coordinates periodic accruals for accounting purposes and prepares, reconciles expense reports
* Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
* May develop tools and materials to better support executive and department in handling administrative tasks
* Opens, sorts and distributes incoming correspondence such as faxes, mail and email
* Maintains executive and department files and retrieves documents, records and reports
* Monitors, answers, screens and routes executive and department communications
REQUIREMENTS
* High school diploma or equivalent or relevant, equivalent experience and/or education
* Minimum of five (5) years of responsible, executive administrative work experience
* Highly proficient in all Microsoft applications
* Strong organizational and follow-up skills
* Excellent oral and written communication skills
* Ability to apply critical thinking and make decisions quickly and efficiently with minimal supervision
* Resourceful and takes initiative
* Superior planning and time management skills
* Strong attention to detail
* Polished, positive and professional demeanor
* Demonstrated ability to compile relevant information, analyze data and draw conclusions
* Ability to communicate with individuals at all levels within and outside the Company
* Ability to use standard office equipment
* Ability to adjust schedule and/or work overtime when necessary
* Ability to maintain a high level of confidentiality
* Ability to handle multiple interruptions and adjustments to priorities throughout the day
* Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas.
Title: Executive Assistant
Company: ITC
Location: Topeka, USA
Category:
