Overview
Executive Administrative Assistant Jobs in Boston, MA at Takeda Pharmaceutical
About Summation
Summation is building the future of business planning and analytics by bridging the gap between data and decision-making. We empower organizations to transform complex data into clear, actionable insights that drive business outcomes. Our AI-native platform integrates advanced data models with intuitive workflows, making enterprise performance management simple, collaborative, and effective.
The Role
As our Office and Operations Coordinator, you’ll be the heartbeat of our Bellevue HQ. You’ll ensure our office runs smoothly, from day-to-day operations to the planning of engaging team events. In this role, you’ll collaborate with various teams to keep everything on track, manage schedules, and support our ever-evolving startup culture. If you’re a proactive multitasker with a knack for organization and a passion for creating a vibrant workplace, you might be just the person we need.
Key Responsibilities
Office Management: Oversee daily office operations, ensuring a welcoming, organized, and well-equipped environment for both in-person and remote collaboration.
Event Coordination: Plan and execute team-building events, meetings, and social gatherings that reinforce our dynamic culture.
Schedule & Calendar Management: Coordinate meeting schedules, manage calendars, and assist with travel arrangements to keep our team on track.
Vendor & Service Coordination: Communicate with vendors and service providers to secure necessary supplies and services, ensuring timely and efficient support.
Administrative Support: Provide general administrative assistance and support cross-functional projects as needed.
Culture Champion: Actively contribute to maintaining and enhancing our startup vibe by sharing ideas and feedback to improve our workplace.
Qualifications
Experience: At least 2 years of experience in office management or operations, preferably in a startup or fast-paced environment.
Communication: Excellent verbal and written communication skills with a friendly, approachable attitude.
Organization: Exceptional organizational skills with an ability to multitask and prioritize in a dynamic setting.
Tech Proficiency: Comfortable using productivity tools and software (e.g., Microsoft Office, Google Suite, Slack, etc.).
Proactive Mindset: A self-starter who can anticipate needs and proactively address challenges.
What We Offer
Competitive salary and equity options
Flexible (Unlimited) Paid Time Off
Medical, Dental, and Vision benefits for you and your family
401(k) Plan
Parental Leave
Compensation Range: $55K – $75K
Title: Executive Administrative Assistant
Company: Takeda Pharmaceutical
Location: Boston, MA
