Overview
Executive/Administrative Assistant Jobs in Chanhassen, MN at Synthetic Turf Solutions of Minnesota
JOB GOALS: Manage administrative functions, maintain student records, and provide logistical support to various high school departments. The ideal candidate is organized, detail-oriented, and able to handle confidential information with discretion.
ESSENTIAL FUNCTIONS include the following. Other duties may be assigned.
Student Records and Scheduling
Create and maintain accurate and up-to-date bus transportation lists.
Issue and track student parking tags and student ID cards.
Manage records and processing for seventh semester graduates.
Discipline and Attendance
Log student discipline referrals and generate formal discipline documentation as directed by administration.
Issue and distribute after-school detention notices to students.
Provide support in the tracking of student obligations and generate appropriate obligation notices.
Maintain and organize daily attendance folders and ensure proper distribution and return.
Assist attendance secretary as needed.
Health and Safety
Serve as a back-up nurse, administering basic first aid and following school health protocols in the absence of the school nurse.
Testing and Academic Support
Assist with test coordination, including test material preparation, scheduling, and student communication.
Assist with completing the 30A, including pulling data, and maintaining changes throughout the school year.
Manage textbook inventory, including issuing, tracking, and collecting textbooks.
Operational and Administrative Support
Monitor and manage school bell schedules as needed for regular days, assemblies, or altered schedules.
Provide clerical and administrative support to school leadership and staff as needed.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Assistants hired after January 8, 2006, must have:
Completed two (2) or more years of study at an institution of higher education; or
Obtained an associate’s (or higher) degree; or
Passed the Para Pro
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of children, parents, or employees of the School Corporation.
MATHEMATICAL SKILL:
Ability to add, subtract, multiply, and divide. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS and ABILITIES:
The employee should be able to use the following machines, tools, equipment, and work aids, which may be representative, but not all inclusive, of those commonly associated with this type of work: computer, computer software, pointer, projector, public address system, blackboard, promethean board, charts, diagrams, examinations, manuals, maps, publications, reference books, textbooks. The employee must maintain confidentiality, be able to communicate with students from diverse backgrounds, maintain a positive relationship with other staff, parents, and students.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, and taste or smell. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. They may be required to work indoors and outdoors.
TERMS OF EMPLOYMENT:
197 days per year. Salary and benefits as per Classified Policy.
EVALUATION:
An evaluation will be done on the employee’s performance on an annual basis.
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Title: Executive/Administrative Assistant
Company: Synthetic Turf Solutions of Minnesota
Location: Chanhassen, MN
