Overview
Executive Administrative Assistant Jobs in Los Angeles, CA at Westlake Services, LLC
Position Details
Position Information
Recruitment/Posting Title
Data Control Clerk I
Job Category
Staff & Executive – Administrative & Support
Department
UBHC-Clinical Admin-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Data Control Clerk I for the Quality Improvement Department within Rutgers University Behavioral Health Care.
The primary purpose of the Data Control Clerk I position is for data entry, filing and distribution of Quality Improvement Department information. Provides administrative and general office support as required.
Among the key duties of this position are the following:
Oversees and coordinates the gathering and input of all pertinent data as necessary for accurate and proper completion of publications, project reports, adhering to instructions, guidelines and prescribed format.
Supports the operations of the Quality Improvement Department by photocopying, scanning, filing, creating, distributing and data entry of various forms into a database and/or spreadsheet, including but not limited to clinical incident reports, chart reviews, satisfaction surveys and staff surveys.
Provides administrative support to the Patient Advocate Consumer Complaints program by supporting goals and objectives of the UBHC.
Answers and triages telephone calls in a prompt, polite and professional manner.
Processes internal and external mail for the Quality Improvement Department.
Orders and maintains all office supplies for staff on-site and off-site.
Provides administrative and general office services.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA
Nonexempt
Grade
185
Position Salary
Annual Minimum Salary
45409.00
Annual Mid Range Salary
46319.00
Annual Maximum Salary
47702.20
Standard Hours
35.00
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
Three (3) years prior clerical experience, including knowledge of Microsoft Office programs used by the department.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Demonstrated excellent computer, communication, customer service and organizational skills.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Position requires moderate physical effort: lift/carry up to 25 lbs. Frequent prolonged sitting. Frequent talking and listening. Frequently walks, bends and lifts.
WORK ENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions
Posting Details
Posting Number
25ST0526
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Title: Executive Administrative Assistant
Company: Westlake Services, LLC
Location: Los Angeles, CA
