Overview
Executive Administrative Assistant Jobs in Canada at Remotivate
Title: Executive Administrative Assistant
Company: Remotivate
Location: Canada
Hello, Executive Assistants!
We’re Emma and Jordan, the Co-Founders of Gameway. Gameway is the world’s first premium video game lounge located in airports. We revolutionize airport travel by making the start of your journey fun and entertaining. Based on how much time you have until your next flight, you can enjoy a first-class video game experience to make time fly by.
We are seeking a highly organized and proactive Executive Assistant to work directly with us and occasionally our core leadership. The ideal candidate will excel in calendar management, email correspondence, organizational tasks, handling various challenging situations, and have a creative mindset towards bringing solutions to the table. This role requires attention to detail and the ability to proactively contribute to the smooth functioning of the executive team. Tech-savvy skills, including proficiency in calendar management tools, email platforms, and other relevant software, are essential – as well as the ability to learn new software quickly.
This role is a full-time remote position.
Salary: 1,500-3,000$ USD/month.
Working Hours: 8:30 am – 4:30 pm CST
DIRECT LINK TO APPLY: https://remotivatejobs.com/q/?pos=263
Requirements
Excellent English communication skills
Minimum of 2+ years of experience as an Executive Assistant for leadership or Founders.
Experience with calendar and email management
Experience with budget and event management
Experience organizing travel arrangements (everything from flights to accommodation)
Experience creating and organizing files – especially for legal/tax purposes is a huge plus
Experience in process/operational improvement and implementation
Excellent project management skills and the ability to multitask
Highly adaptable to various work and communication styles across leaders you will support
Comfortable working during CST business hours
Your responsibilities will include (but are not limited to):
Calendar Management:
Efficiently manage and organize the Co-Founders’ calendars, scheduling meetings, appointments, and events
Prioritize and coordinate commitments to optimize time management
Email Inbox Management:
Draft, monitor, and respond to emails on behalf of the Co-Founders, ensuring timely and professional communication
Organize and categorize incoming emails, flagging important correspondence for immediate attention
Organization and Task Management:
Maintain a high level of organization across any tools/software/communication you will be involved in
Proactively identify areas for process improvement and implement efficient solutions
Travel Management:
Arrange travel itineraries for the Founders – coordinating flights, accommodations, and transportation
Ensure all travel plans align with business requirements and preferences
State Paperwork Filing:
File necessary state paperwork in states like California, Oregon, Washington, Illinois, NY, NJ, Texas, and North Carolina on a biweekly basis
Ensure compliance with state regulations and deadlines
Proactive Problem-Solving and Process Improvement:
Demonstrate a proactive mindset in identifying and addressing challenges
Contribute to continuous process improvement, finding innovative solutions to enhance operational efficiency
Benefits
PTO – vacation and sick leave
Opportunity to work with different leaders within the business, and learn from them directly
Opportunity to be involved in many areas of the business
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