Overview
Executive Administrative Assistant Jobs in New York, NY at Endeavor
Title: Executive Administrative Assistant
Company: Endeavor
Location: New York, NY
Who We AreIMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.
Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.
IMG is a global leader in sports, fashion, events, and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training, and league development.
We are looking for an Executive Assistant to support the Executive Vice President, Global Partnerships. The Executive Administrative Assistant will be responsible for providing high-level executive administrative support by coordinating and conducting research, handling information requests and performing clerical functions.
The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the EVP’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of internal and external individuals. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.
Key Responsibilities
Extensive diary management including overseeing complex global travel arrangements, visa preparation and on the ground logistics
Coordinating multi-party meetings, global conference calls and video-conferences
Meeting organization and preparation, minute taking and subsequent drafting / providing reminders of follow up notes / actions
Taking dictation and drafting notes
Conduct research, collect and analyze data to prepare reports and documents prior to meetings
Monitor, screen, respond to and accurately route incoming communications as well as extensive gate keeping
Work closely and effectively with the President and their Executive Assistant to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Acting as a “barometer,” having a sense for the issues taking place in the environment and keeping the President and the Executive Assistant updated
Assisting with Ad hoc Projects
Auctioning various documentation
Full email inbox management, responding to RSVPs, correspondence on behalf of the President
Event organization (primarily internal – off-sites, etc.)
Client support at events
Point of contact for team enquiries
Preparation of documents and presentations
Processing multi-currency expenses and credit card reconciliation
C…
