Overview
Executive Administrative Assistant I Jobs in Towson, MD at Towson University
Job Title: Executive Assistant
Department: Administration
Reports To: CEO/COO
FLSA Status: Non-Exempt
Alcott Center for Mental Health Services, a nonprofit community mental health agency is seeking a highly organized, motivated candidate for a Full-Time Executive Assistant position providing necessary administrative support to the CEO/COO.
Essential Administrative Duties and Responsibilities include:
Organizing calendars.
Arrange and coordinate appointments, meetings, calls and events for COO and CEO.
Attend to emails, prepare, and edit correspondences for COO and CEO.
Maintain organized records and ensure timely follow-up on outstanding tasks or communications.
Prepare documents, PowerPoint presentations, and monthly credit card reports.
Receive packages and mail and deliver to corresponding departments.
Assist with preparing office inventory for ordering.
Manage and coordinate Board Meetings, at times, including transcribing meeting notes.
Assist in preparation of staff events.
Support other administrative staff as necessary, such as covering the front desk during meal breaks.
Perform other related duties and tasks as assigned.
Qualifications:
Motivated, a ‘go getter’.
High School Grad or equivalent required – some college preferred.
Proficient computer skills and knowledge of Microsoft 365app (Word, Excel, PowerPoint, Outlook and Teams), Adobe and DocuSign.
General office or transferable experience.
Excellent organizational skills with the ability to prioritize tasks effectively.
Ability to maintain confidentiality and handle sensitive information with discretion.
Personable and comfortable in outpatient mental health facility environment.
Ability to work effectively in a team environment with a wide variety of technical and administrative personnel.
Ability to work with minimal supervision.
Comfortable running office related errands and travel between program sites.
COVID-19 Vaccine and Booster required.
Proof of valid California Driver’s License required, Clean Driving Record required, and must be insurable on Alcott policy.
Live Scan is required.
If driving a company vehicle is an essential function of your position, you are required to possess and maintain a valid CA Driver’s License and be insurable by our insurance carrier.
All employees are required to be fully vaccinated and have (1) Booster upon hire date. If you have a medical or religious exemption proof will be required upon hire date.
This Job Is:
A job for which military-experienced candidates are encouraged to apply
Alcott abides by the Fair Chance to Compete for Jobs Act of 2019 (you or the employer follow Fair Chance hiring practices when performing background checks)
This Full-time position is available immediately with a 40-hour work week; the agency is currently open for services Monday through Friday, 8:30 am-5:00 pm with occasional evening hours for special meetings/events.
Pay Range: $27.00 – $29.00 hourly
BENEFITS:
403(b)
403(b) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person, Culver City, CA 90232: Reliably commute (Required)
Title: Executive Administrative Assistant I
Company: Towson University
Location: Towson, MD
