Overview
Executive Administrative Assistant (NF Securities Backed Lending & Pension Risk Transfer) Jobs in Columbus, OH at Nationwide
Job Requisition ID: 47359
Closing Date: 06/04/2025
Agency: Department on Aging
Class Title: OFFICE COORDINATOR – 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25): $4110, Full Range: $4110-$5427
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
About the Agency
The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.
As a State of Illinois employee, you will receive a robust benefit package that includes the following:
Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental, and vision plans
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link. https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Position Overview
Are you the go-to person for keeping schedules on track, organizing meetings, and making sure everything runs smoothly? We’re looking for someone who can effortlessly juggle multiple calendars, sync schedules like a pro, and keep things moving without a hitch. If you know your way around spreadsheets, presentations, and office tools, and can make documents look polished and professional, you’ll fit right in. You’ll also be the mastermind behind setting up and running meetings—virtual or in person—because great coordination makes all the difference. And when it comes to organizing files, whether digital or paper, you build systems that actually work, making it easy to find what’s needed when it’s needed. If you love keeping things efficient, structured, and running smoothly, we’d love to hear from you!
Essential Functions
Provides secretarial and complex, specialized office support functions to a unit supervisor and professional staff.
Prepares, sorts, and distributes incoming/outgoing mailing (s) and copies of materials sent by/to Office of Community Care Services (OCCS).
Prepares and reviews letters received regarding Aging Programs and other inter-divisional correspondence.
Develops and maintains an effective means of tracking materials related to Division activities from internal and external offices.
Conducts special projects for the supervisor as directed.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Requires ability to keyboard accurately at 30 wpm.
Preferred Qualifications
Prefers two years of experience maintaining multiple calendars in a shared environment within Microsoft Outlook or similar program.
Prefers one year of experience utilizing common office software, specifically building and maintaining spreadsheets, form letters, and presentations.
Prefers one year of experience setting up and conducting meetings in a virtual and in person setting.
Prefers one year of experience developing, implementing, and maintaining a shared file system of both paper and digital products.
Conditions of Employment
Requires ability to pass a criminal background check.
***The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am – 5:00pm Monday-Friday
Work Location: One Natural Resources Way, Springfield, IL 62702-1813
Agency Contact: Nick Gilmore
Email: [email protected]
Phone #: 217-900-0013
Posting Group: Social Services
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Show more
Title: Executive Administrative Assistant (NF Securities Backed Lending & Pension Risk Transfer)
Company: Nationwide
Location: Columbus, OH
