Overview
Executive Administrative Assistant/Office Manager Jobs in Brunswick, GA at Phillips Wealth Management
DEFINITION
Under supervision of the Fire Chief and/or his or her designee, Administrative Support performs a broad range of administrative and clerical duties, including front office reception.
DUTIES AND RESPONSIBILITIES
Duties may include but are not limited to the following:
Greeting visitors and operating a multi-line phone system by responding to questions, providing information, and referring callers/customers to the appropriate person or department.
Managing the district’s general voicemail and email.
Receiving and distributing district mail.
Ordering and maintaining inventory of office supplies.
Operating and ensuring proper function of a variety of office equipment including computers, printers, copiers, scanners, and fax machines.
Maintaining district calendars and scheduling of district meeting rooms including making appointments and scheduling internal and external meetings.
Performing a variety of clerical and administrative functions including copying, data entry, document preparation and editing, and file maintenance.
Providing administrative support to Administrative Assistants, Chiefs, and for a variety of district programs, committees, and public events.
Other related duties as assigned.
REQUIRED SKILLS
Good communication skills, both written and verbal.
Strong organizational, problem solving, and time management skills.
Ability to multitask and handle interruptions effectively.
Professional demeanor and ability to maintain confidentiality.
Ability to operate automated office equipment, Microsoft Office Suite, calendar and scheduling programs.
MINIMUM QUALIFICATIONS
At least 18 years of age.
High School diploma or equivalent.
Possession and ability to maintain a valid California Class C Driver’s License.
Proof of eligibility to work in the United States.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The Administrative Support position works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
While performing the duties of the Administrative Support position, the employee is frequently required to use hands and fingers to handle or grasp objects, type on a keyboard, and manipulate office equipment. The employee is frequently required to sit for extended periods of time, twist, stand, and walk. The employee is occasionally required to drive, reach with hands and arms, crouch, squat, and lift and carry up to 25 pounds. The employee must be able to see and hear in normal vision and hearing range, with or without correction.
Employees must be able to pass a pre-employment physical and background investigation, including fingerprinting.
WAGES AND BENEFITS
This is a full-time permanent position working 40 hours a week under the Non-Safety MOU (available upon request).
Annual salary $44,699.16 – $52,124.76
Longevity and education incentives
Annual uniform allowance
Vacation and sick leave
14 holidays off with pay
CalPERS retirement
CalPERS health with up to $2,000 monthly employer contribution or $400 monthly opt-out and retiree employer contribution of $625
Employer paid dental and vision insurance
Employer paid long term disability and life insurance
Employer contribution to a 457 deferred compensation plan
APPLICATION PROCESS
All applicants must submit a resume and El Dorado County Fire Protection District Employment Application by mail or in person to the Administrative Office at 501 Pleasant Valley Road, Diamond Springs, CA 95619.
El Dorado County Fire Protection District Employment Applications can be found at https://www.eldoradocountyfire.com/careers
APPLICATION DEADLINE: February 28, 2025
SELECTION PROCEDURE
Employment applications and resumes will be reviewed, and successful applicants may participate in a skills assessment and/or panel interview tentatively scheduled for the week of March 10-14, 2025.
Candidates being considered for employment must successfully complete a pre-employment physical examination, drug and alcohol screen, and background investigation including fingerprinting.
Job Type: Full-time
Pay: $44,699.16 – $52,124.76 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Education:
High school or equivalent (Required)
License/Certification:
CDL C (Required)
Shift availability:
Day Shift (Required)
Ability to Commute:
Diamond Springs, CA 95619 (Required)
Ability to Relocate:
Diamond Springs, CA 95619: Relocate before starting work (Required)
Work Location: In person
Title: Executive Administrative Assistant/Office Manager
Company: Phillips Wealth Management
Location: Brunswick, GA
