Executive Administrative Assistant/Personal Assistant

Overview

Executive Administrative Assistant/Personal Assistant Jobs in Scottsdale, AZ at Stratus Data Systems

Office Coordinator (part-time), Temple B’nai Torah

DESCRIPTION OF TEMPLE B’NAI TORAH:

Temple B’nai Torah is an informal, loving, boldly inclusive and progressive Jewish Reform community of learners and doers who are building a Reform Jewish life in the Pacific Northwest. We are committed to educating, enriching and inspiring spiritual growth, Jewish values, social activism and communal responsibility.

Located in Bellevue, WA, the synagogue, Temple B’nai Torah, is a diverse community with volunteer participation from our 300+ households.

DESCRIPTION OF JOB:

We are looking for a passionate self-starter and energetic professional experienced in independently handling a spectrum of administrative duties. Responsibilities range from answering communications and building relationships with congregants and vendors to coordinating events and general administrative roles. Our ideal candidate is well organized, flexible, and enjoys the administrative challenges associated with running an office and interacting with congregants, prospective members, and others.

This is an in-person, part-time position (20 hours/week), Tuesdays through Fridays, 12pm-5pm. For 6 weeks in the fall (usually around September-October) during the High Holy Day season, this position will increase to 32 hours/week, with proportional compensation to match the extra hours.

RESPONSIBILITIES:
Communications

· Be the welcoming face of Temple B’nai Torah and set the standard for customer service in our organization

· Communicate with congregants, prospective congregants, vendors, and the general public

· Answer phone and respond to voicemails

· Respond to emails

Office Management:

· Keep supplies stocked

· Manage mailing projects

· Work with Finance Manager to record and acknowledge donations

Manage Facility Needs Relationships:

· Schedule and coordinate security guards

· Manage relationships with facility rentals

· Manage relationships and event coordination with neighboring schools (Basis and JDS)

· Manage relationship with Bellevue Police Department

Event Management:

· Manage Temple calendar

· Coordinate with community leaders on event logistics

· Manage event proposal form

· Coordinate with Facilities Manager regarding catering and event set-up

· Track registration for special events

Manage Lifecycle Needs:

· Maintain and print weekly lifecycle lists for Shabbat services (Mi Shebeirach & Yahrzeit lists)

· Send out monthly lifecycle (yahrzeit) notices

· Prepare and print materials for lifecycle celebrations (e.g. b’mitzvah programs)

· Update lifecycle events in membership records

· Track pastoral care needs and lifecycle events in Notebird (pastoral care app)

Perform other duties as appropriate

During the month and half leading up to and during the High Holy Days (in the fall, usually around September-October), this position will increase to 32 hours/week, with proportional compensation to match the extra hours

QUALIFICATIONS:

· At least two years of work experience in an administrative/office management role.

· Strong organizational, time and project management skills, and ability to prioritize.

· Exceptional attention to detail and follow through.

· Driven and motivated self-starter.

· Excellent communication and people skills.

· Strong problem-solving skills and analytical abilities

· Proficiency with Microsoft Office and Google products and ability to learn new software programs quickly and efficiently.

· Knowledge of or keen willingness to learn about Jewish practices and observances.

SALARY: $32,000 for 20 hr/week + $2,500 stipend for 6 weeks of an incremental 12 hrs/week (32 total hr/week) during the High Holy Day season

Qualified candidates should submit a brief cover letter and a resume to [email protected].

Job Type: Part-time

Pay: $32,000.00 – $34,500.00 per year

Expected hours: 20 per week

Benefits:

Paid time off

Schedule:

Weekends as needed

Work Location: In person

Title: Executive Administrative Assistant/Personal Assistant

Company: Stratus Data Systems

Location: Scottsdale, AZ