Overview
Executive Administrative Assistant – School of Population Health Jobs in Richmond, VA at Virginia Commonwealth University
Full Job Description
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.
VCU School of Population Health is seeking an Executive Administrative Assistant to provide professional level administrative support to the Dean.
Position Summary & Primary Responsibilities:
The primary function of this position is to provide essential administrative support to the Dean and the Dean’s Office. This position will independently manage multiple administrative tasks and office coordination on a daily basis in a fast-paced environment. The ideal candidate will be detail and accuracy oriented with excellent time management skills, and demonstrate flexibility in order to manage the constantly evolving needs of the office.
Duties include, but are not limited to:
Supports the Dean in daily operations, including managing calendars, as directed
Assists in problem solving and creating operational efficiencies within the office
Utilizes independent judgement to manage projects and communication; reports progress and issues to the deans, associate deans and directors and acts proactively to resolve potential issues when appropriate
Prioritizes meetings to ensure deadlines are met and anticipates rescheduling to meet changing needs
Provides logistical support for meetings including agendas, briefings, communications and follow up
Schedules committee meetings as requested, communicates with committee members, prepares documents and letters, and communicates effectively and efficiently with constituents
Coordinates room scheduling as well as submission of building and security access requests
Books travel for Dean and processes reimbursements
Provides office fiscal support by reconciling VCU purchase card charges through Bank of America system and processing supply orders
Performs other duties as assigned
Minimum Hiring Standards:
College degree or equivalent applicable training and/or experience
3-5 years of progressive administrative experience
Excellent interpersonal, oral, and written communication and decision-making skills
Ability to rapidly multi-task with excellent organizational skills
Ability to set priorities and meet deadlines in a fast-paced environment that has demands from diverse constituent groups
Ability to effectively problem solve and function independently with excellent attention to detail
Ability to compose appropriate written communication documents
Collaborate as a team member and maintain excellent relationships with colleagues and stakeholders
Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Access
Experience with Zoom, DocuSign and Adobe
Strict confidentiality and the use of sound judgment and discretion in the handling of sensitive and privileged information
Must have a demonstrated commitment to fostering diversity and inclusion in past experiences or a commitment to do so as a staff member at VCU
Preferred Hiring Standards:
5-7 years of experience as a senior level administrative assistant providing support to organizational leadership
Experience and knowledge of VCU procurement policies and procedures, Banner and RealSource
The School of Population Health continuous…
Title: Executive Administrative Assistant – School of Population Health
Company: Virginia Commonwealth University
Location: Richmond, VA
Category:
