Overview
Executive and Administrative Staff Lead Jobs in Seattle, WA at City of Seattle
Full Job Description
Position Description
THE DEPARTMENT
The Office of Sustainability & Environment (OSE) develops and implements citywide environmental policies and programs that propel our city toward a sustainable, equitable, and carbon neutral future. OSE is committed to creating a diverse and inclusive workplace. The sustainability and environmental fields have often failed to reflect the experiences and identities of people affected by their decisions and outcomes, including Black, Indigenous, People of Color, Immigrants, Refugees, People with Disabilities, and LGBTQ+ people. We strongly encourage people with these identities or from other marginalized communities to apply.
THE JOB
Our office is recruiting for a multi-talented Executive and Administrative Staff Lead to provide executive administrative support to the OSE Director drawing upon your ability to exercise discretion, apply organizational skills with great attention to detail, engage in superior follow through, and support calendaring/scheduling with a lens of prioritization attuned to the Director’s needs. We also need you to be the first point of contact representing both the Director and the office, so communication, customer service, and a solutions-oriented approach are needed. Your ability to welcome guests, new staff, and longer-term team members will set the tone for the office and help support an inclusive culture.
Your work will include:
Director Assistance- working with the Director to maximize her available time, productivity, and resources via supports such as calendaring and scheduling.
Office Administration– ensuring that OSE team members, City-wide colleagues, community members, and guests’ needs are being met in a respectful, culturally appropriate, and timely manner.
Human Resources Activities– supporting “new hire” onboarding, welcome and team integration, and exit processes for OSE team members.
Job Responsibilities
To be successful in this job, you are committed to:
Racial, climate, and environmental justice, equity, and inclusion.
A positive, “can do” attitude, and a proactive helpful approach to problem solving.
Communicating and engaging all people with cultural competence and respect.
Anticipating needs and following through on assignments.
To be effective in this job, you have:
Supported executive-level staff, using discretion and confidentiality to support their success.
Managed challenging calendars and schedules and have experience handling multiple simultaneous requests with an understanding of which should be prioritized.
Attention to detail and accountability for top quality work products.
Worked successfully with Black, Indigenous, and People of Color coworkers and community members.
Continually looked for and implemented operation/system improvements that benefit your team.
Learned new skills and how to use new tools and systems and have been able to retain and implement this learning.
Ordered and tracked supplies and equipment (cell phones, laptops, etc.) for a team, including managing inventory, maintenance, software updates, and equipment troubleshooting.
Handled employee onboarding and offboarding with care and a lens of inclusion and accessibility.
Exercised a flexible mindset so that you pivoted between tasks and variable priorities responsive to shifting goals
Proficiency with Microsoft Suite and Adobe, SharePoint experience i…
Title: Executive and Administrative Staff Lead
Company: City of Seattle
Location: Seattle, WA
Category:
