Executive Assistant

Overview

Executive Assistant Jobs in Singapore, Singapore at Miraco Nutripharm

Title: Executive Assistant

Company: Miraco Nutripharm

Location: Singapore, Singapore

At Miraco Nutripharm, we are dedicated to advancing health and improving lives. Our goal is to relieve 1 billion people worldwide of pain and discomfort. If you know of anyone who has been worried about or suffered from any health problems, join us in making a positive impact by reducing the pain and distress others have to endure.

As the Executive Assistant, you will report directly to and support the company’s Director in executing our operational and strategic priorities, ensuring efficient work flows and facilitating smooth communication across the different departments. This role requires someone who is proactive, detail-oriented, highly organised with an ability to coordinate different stakeholders and manage project timelines seamlessly. The ideal candidate thrives in a fast-paced, growing environment and is comfortable with utilising technology to optimize processes and improve productivity. 

Key Responsibilities:

Act as a trusted liaison between the Director and internal and external stakeholders, operating as the primary point of contact for the Director by handling communications and tasks with discretion and sensitivity

Organise and optimise the Director’s schedule and team deadlines, ensuring efficient scheduling and following up on action items while prioritising key commitments and business objectives 

Support the Director by preparing reports, managing ongoing projects and initiatives, including proposing meeting agendas, note taking, tracking milestones and deliverables of various projects to ensure accurate and timely execution 

Develop and update Standard Operating Procedures (SOPs) and manage company’s documents to allow easy access while maintaining confidentiality on a need to know basis 

Be able to support daily operational tasks, provide HR and administrative support, as well as cover team members when required 

Requirements:

At least 3 years of working experience as an Executive Assistant supporting senior management 

Highly organised with exceptional time management skills and high attention to detail

Adaptable to changing priorities and able to multi-task effectively in a fast paced environment with minimal supervision

Proactive problem solver who is able to anticipate needs and potential issues before they arise

Strong interpersonal skills and discretion in handling sensitive information with confidentiality, professionalism and integrity 

Excellent written and verbal communication skills 

Comfortable with technology and able to use modern productivity tools (eg. Microsoft Office, Google Drive, Trello, Slack, etc)