Overview
Executive Assistant Jobs in Newport Beach, CA at Passport Brand Design
Full Job Description
About Us: Passport Design, A VML Company
Passport Brand Design is a creative branding company south of Los Angeles offering creative leadership to companies of all sizes. For over 20 years, Passport Brand Design has worked across multiple categories, in multiple markets throughout Australia, Asia and North America. We’ve built a team with extensive knowledge, insight and a global perspective.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
Passport Brand Design seeks an Executive Assistant to support the Executive Leadership Team in areas such as:
Providing exceptional service as a reinforcement for the Office Manager.
Aiding in the process of coordinating meetings, travel, and booking conference rooms.
Processing timesheets and expense reports for some of Passport’s executive leadership team.
Handling and supporting additional tasks and office projects as needed.
Required Skills & Experience
Organized and detail oriented
5-7 years experience working in an office environment as a receptionist, administrative or executive assistant
Ability to effectively manage multiple tasks, meet deadlines, analyze data, and complete projects and assignments with minimal supervision
Great can-do attitude combined with a strong work ethic; able to go with the flow
Strong ethics and integrity including the ability to maintain high degree of confidentiality
Strong skills in Outlook, Excel, PowerPoint and Word
Proficient with Mac and PC
Must be able to be in the office 5 days a week
The base salary for this position at the time of this posting may range from $50,000 to $105,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP . For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
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Title: Executive Assistant
Company: Passport Brand Design
Location: Newport Beach, CA
Category:
