Overview
Executive Assistant Jobs in Dallas-Fort Worth Metroplex at Gliden Industries, LLC
Title: Executive Assistant
Company: Gliden Industries, LLC
Location: Dallas-Fort Worth Metroplex
Administrative Assistant
The Administrative Assistant/Executive Assistant is the Company’s representative assigned to the responsibility and authority for front line communications and office management. The Administrative Assistant/Executive Assistant operates Professionally, Efficiently, and Effectively to communicate with both Internal & External stakeholders. The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. The main function of this role is to provide high-level administrative support.
Primary Duties
Exemplifies the Company’s CULTURE, VISION, and VALUES in daily work
Accountable for TIMELY completion and QUALITY installation
Answer and route incoming calls
Manages day-to-day calendars, including arranging meetings, conference calls, travel etc. Ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
Coordinates and manages set up for meetings including scheduling meetings, confirmation of venue (conference rooms, off site venue etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, arranging catering, and set up & clean-up of rooms, as necessary
Work closely with the company CEO as the primary Executive Assistant as well as supporting 2-3 other Executives in the office
Interact with customers and colleagues by phone and in person to provide accurate and timely feedback for all requests
Act as a front line greeter and host to all customers/others that arrive at the office
Manage parking and building access.
Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items
Maintains all office equipment and office building maintenance by ordering supplies and placing service calls
Organize and assist the process of special projects as needed
Run errands, i.e., FedEx, UPS, postal service, lunch orders, etc.
Strong creative problem-solving and the ability to think outside the box
Communicates clearly, professionally, often, and in an effective manner
TIMELY in all aspects of the project, including personal time management
Qualifications
Minimum (2) years’ experience in a Small Business or Corporate Administrative Role
Bachelor’s (Preferred) High School Diploma or GED required with necessary experience
Strong written and oral communication skills
Time management and ability to meet deadlines
Technical skills including MS Office Suite
Ability to work within and coordinate at every level of an organization
Proactivity and self-direction
Knowledge of office management systems and procedures
Ability to work independently with minimal supervision
Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity, complexity, and constant change
This position is not remote and is required to be in office
