Overview
Executive Assistant Jobs in Miami-Fort Lauderdale Area at HireLogic Search Group
Title: Executive Assistant
Company: HireLogic Search Group
Location: Miami-Fort Lauderdale Area
Our client is a logistics company seeking an Executive Assistant. The Executive Assistant will provide support to senior-level executives including the President, Vice President, and others. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executives’ behalf. Lastly, this individual should be able to draft documents and help the executives with any necessary meeting preparations.
Key Responsibilities
Maintain discretion in organizing information while maintaining a strong attention to detail.
Efficiently handle complex calendars and arrange executive travel, ensuring alignment with schedules and preferences. Prepare travel expense reports promptly.
Manage office supplies, procurement, and maintain cleanliness and safety standards.
Coordinate company events and meetings, including logistics and presentation materials.
Screen incoming correspondence, draft professional documents, and respond on behalf of executives in a timely manner.
Foster a positive relationships with internal and external stakeholders, representing executives and the company professionally.
Assist in special projects, collaborating with teams for timely completion.
Help in the budget planning and tracking of various activities and events, monitoring expenses and identifying cost-saving opportunities for each department.
Qualifications
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Fluency in English and Spanish
Benefits
Medical, dental, vision insurance. (Premiums fully paid by the company for the employee.)
Paid time off
401K with match
