Overview
Executive Assistant Jobs in Dearborn, MI at Ford Motor Company
Location: Houston, TX 77056
We are seeking a highly motivated and service-oriented individual to join our team as an Office Assistant. The successful candidate will be responsible for performing a wide range of clerical and front desk office-related tasks, as well as providing outstanding assistance to our guests and customers.
Responsibilities:
Greet and accommodate visitors, executives, and employees with professionalism and a positive, outgoing demeanor.
Coordinate communications, including taking calls, drafting and responding to emails, and interfacing with guests.
Maintain office correspondence, including updating directories, sorting, and distributing daily incoming and outgoing mail, packages, faxes, etc.
Make travel arrangements and prepare travel itineraries and accommodations.
Coordinate and schedule meetings, conference calls, and conference rooms.
Update and maintain employee parking and access lists.
Maintain access security by following visitors’ procedures. Establish/ update office operating procedures for efficiency.
Maintain cleanliness and organization of reception, conference rooms, kitchen, storage room, and public areas.
Assist with company events and activities.
Procure, pick up, and manage office supplies, order, and replenish company snacks and beverages. Manage inventory.
Prepare Administration department’s expense reports, and update expense logs and statements.
Edit and order business cards.
Foster positive relationships with the building management team, vendors, and coordinate service requests.
Serve as a backup to other administrative staff when needed.
Other duties as assigned.
Requirements
Requires punctuality and consistent attendance to ensure coverage during office hours Monday to Friday (8:00 am-5:00 pm) and work fully on-site.
High School diploma or equivalent (some college is a plus)
Minimum of 3+ years’ of receptionist and/or administrative assistant experience preferred
Experience coordinating complex calendars and itineraries
Strong organizational skills
Professional demeanor and appearance
Strong attention to detail and ability to prioritize in a fast-paced environment
Proficient in Microsoft Office Suite
Ability to work independently and as part of a team
Accessibility even outside of standard working hours
Team player who enjoys working collaboratively
Exceptional interpersonal and time management skills
Please apply directly on our website: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2206223
Please note we will not sponsor, obtain, and/or petition for temporary visa status (for example, E, F-1, H-1, H-2, L, B, J, or TN) for candidates for this position and/or personnel hired for this position.
We are not accepting unsolicited resumes from third-party recruitment agencies; therefore we will not pay a fee for resumes submitted.
Job Types: Full-time, Contract, Temp-to-hire
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Executive Assistant
Company: Ford Motor Company
Location: Dearborn, MI
