Overview
Executive Assistant Jobs in Hyderabad, Telangana, India at Randstad Offshore Services
Title: Executive Assistant
Company: Randstad Offshore Services
Location: Hyderabad, Telangana, India
about Randstad
Randstad is the world’s largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and help them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforces they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life.
about Randstad Global Capability Center:
Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, financial knowledge services, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world's most equitable and specialized talent company.
To realize this goal, we are expanding and strengthening our centers of excellence.
We are looking for an Executive Assistant to join our Global Financial & Knowledge Services
team.
Executive Assistant Job Description:
Client & Customer Management (Internal):
â—Ź Coordinate the daily calendars of senior managers, plan appointments, and events.
â—Ź Schedule and organize client and other meetings.
â—Ź Support senior managers to ensure their needs are met, and assist colleagues in managing
internal relationships.
â—Ź Act as the primary point of contact for colleague requests, scan for urgency and confidentiality,
answer, redirect, monitor, and follow-up.
â—Ź Maintain and update PTO and event calendars.
â—Ź Code and organize all relevant project documents, managing the archiving process in Google
Drive.
Facilities:
â—Ź Deliver specified outcomes and/or assist others in designated facilities management activities
using existing systems and protocols.
â—Ź Plan and coordinate the recognition of flowers/gifts for colleagues and clients.
â—Ź Maintain profiles and new user information in Egencia Travel and monitor data accuracy.
â—Ź Support identified invoicing and payment processes under the oversight of the Executive Support Manager.
Internal Communications:
â—Ź Write and distribute posts for birthdays, anniversaries, and welcome new colleagues on Connect.
â—Ź Maintain address and anniversary lists for Growth Office, Enterprise Customers, and Enterprise
Finance.
Logistics/Arrangements:
â—Ź Schedule and coordinate meetings with single/multiple internal and external parties and monitor
attendance and invitation follow-up.
â—Ź Responsibilities for the Executive Assistant working with the onshore/offshore Leadership team:
Calendar Management:
â—Ź Manage calendars effectively, considering time zones, providing timely responses, and handling
logistics for various meetings.
Travel:
â—Ź Coordinate visa processes, manage bookings and cancellations (tickets, hotel, cab), arrange
insurance, and handle web check-ins.
â—Ź Organize logistics for stakeholder visits, including invitation letters, cabin bookings, and
airport/hotel pick-ups.
Expense Reports:
â—Ź Reconcile Amex statements, raise expenses (mobile and travel), track reimbursements, and
manage benefit reimbursements (medical claims, club membership, car lease).
â—Ź Provide support for IT returns.
Events Management:
â—Ź Maintain an ev…
