Overview
Executive Assistant Jobs in Dubai, United Arab Emirates at HRsource
Title: Executive Assistant
Company: HRsource
Location: Dubai, United Arab Emirates
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
Calendar management for executives, including internal and external meetings, establishing online meetings and coordinating/scheduling meetings over different time zones.
Responding to calls, emails and document requests on behalf of executives.
Prepare, manage, and file confidential memos, business updates, meeting notes.
Assist the Manager on any special projects including assisting with presentation edits, drafting slides, gathering of creative assets for projects or presentations, and planning/coordination for meetings.
Perform daily miscellaneous tasks as needed eg. vendor and guest management.
Manage team communications and plan events as needed, both internal and off-site.
Prepare, manage, and execute any weekly or monthly reports as requested by other executive offices.
Manage senior executives’ travel arrangements eg. accommodations and transportation.
Qualifications
Bachelor’s degree or equivalent experience.
Proficient in Microsoft Office, Google suite and online meeting tools.
Minimum 3 years of experience in supporting a senior level executive.
Experience in managing multiple priorities, administrative coordination, and logistics.
Collaborative working style, strong interpersonal skills, and the ability to partner with key stakeholders at all levels of the organization.
Well-organized, efficient, detail-oriented, ability to multi-task with great time-management and follow-up skills.
Demonstrate professionalism and maintain the highest level of confidentiality at all times.
Strong written and verbal communication skills.
