Overview
Executive Assistant Jobs in Carmel Valley, CA at Evinex
Title: Executive Assistant
Company: Evinex
Location: Carmel Valley, CA
Job Title
Executive Assistant
Job Type
Full-time
Direct Hire
Applicants must be legally authorized to work in the US. Visa sponsorship is not available.
Compensation
$52,000 – $72,800 / per year
Benefits
Earned PTO
Retirement package
Work Location
On Site
Carmel Valley, CA
Company Description
Evinex is a staffing firm focused on connecting the right people with the right businesses. This is a Direct Hire position for one of our prestigious clients in the technology solutions industry, specializing in smart home automation, security systems, AV installations, and commercial networking.
Job Summary
The Scheduling & Office Manager will oversee scheduling operations and office administration, ensuring smooth day-to-day operations by managing schedules, coordinating administrative tasks, and maintaining an efficient work environment. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Why Join
Join a fast-growing company in the technology solutions industry, offering innovative technology solutions and a collaborative team environment. Benefit from competitive compensation, professional development, and career growth opportunities.
Responsibilities And Duties
Oversee and optimize daily schedules for installation and service teams.
Coordinate with field technicians, project managers, and sales representatives to align schedules with project requirements.
Serve as the primary point of contact for scheduling updates and rescheduling needs.
Track project timelines and job completion rates to address scheduling conflicts proactively.
Utilize scheduling software and CRM systems to maintain accurate records.
Manage office functions, including correspondence, filing, and document organization.
Order and maintain office supplies and inventory for field operations.
Assist with onboarding new employees and coordinating training schedules.
Ensure the office environment is well-maintained and organized.
Coordinate team meetings, company events, and training sessions.
Knowledge / Skills / Abilities Required
Strong organizational and multitasking skills.
Excellent communication and customer service skills.
Proficiency in scheduling and CRM software (e.g., ServiceTitan, Jobber, Salesforce).
Strong problem-solving skills with an analytical mindset.
Ability to maintain confidentiality and professionalism.
Education / Professional Experience
3-5+ years of proven experience in scheduling, office management, or administrative roles.
Experience in the technology, home automation, security, or AV industry is preferred.
Additional Information
Applicants must be legally authorized to work in the US. Visa sponsorship is not available.
