Overview
Executive Assistant Jobs in Grand Rapids, MI at LLYC
Description
Assist a staff office director by providing a variety of administrative services and be responsible for the preparation of data files and certain aspects of USPS postal paperwork for mailings prepared by the Legislative Publications Office.
Essential Duties & Responsibilities
Examples of Administrative Duties:
Generate production work order via a web-based system and route appropriately.
Accurately maintain production database tracking of all non-mail requests received by LPO.
Work with department managers to order and maintain accurate consumables inventory.
Answer telephone courteously, take accurate messages and/or refer calls to relevant person.
Greet visitors, determine nature of business, announce visitors to appropriate personnel.
Perform other clerical duties as needed, such as faxing, filing, photocopying, collating, etc.
Examples of Data Duties:
Utilize additional USPS approved software to accurately finalize preliminary lists upon approval.
Use USPS approved software to generate hardcopy and electronic postage statement / reports.
Submit electronic postal paperwork to the USPS.
Stay current on USPS and software updates to ensure postal regulation compliance.
Exercise strong knowledge of all MS Office applications with emphasis on Excel and Word.
Log mail count information in internal database.
Minimum Qualifications
High school diploma or GED; plus a certificate/degree in office/clerical skill from a college or business/technical school; or six months related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, interpret and compose general business correspondence.
Assist with bulk mail addressing operations when necessary.
Perform any other work-related duties as assigned.
Work occasional extended evening and weekend hours as needed.
Supplemental Information
Data training will be provided.
May entail handling confidential correspondence.
Understands the important nature of achieving assigned objectives and meeting commitments made by the Legislative Publications Office.
Ability to troubleshoot software and hardware issues according to provided guidelines.
Ability to occasionally lift and / or move up to 10 pounds.
Noise level in the work environment is usually quiet to moderate.
Employee is occasionally exposed to moving mechanical parts of office equipment.
Full-time, Harrisburg employees are eligible for:
Paid Parking
Paid Holidays
Paid Annual, Personal and Sick Leave
Medical, Dental, Vision and Prescription commencing first day of employment
State Employee Assistance Program (SEAP)
Pension/Retirement Plan offered through State Employee Retirement System (SERS)
Group Life Insurance
Sick Parental and Family Care Absence (SPFCA) (if eligible)
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Title: Executive Assistant
Company: LLYC
Location: Grand Rapids, MI
