Overview
Executive Assistant Jobs in Chicago, IL at Cross Street
Administrative and Marketing Assistant
O&S Associates, Inc. is seeking an entry-level Administrative Assistant to join our Engineering and Architecture firm at our Manhattan office. The candidate will be responsible for performing a wide variety of duties to support an office of approximately 45 employees in running smoothly and efficiently and will also support the marketing team. The ideal candidate should possess strong organizational and time-management skills, excellent verbal and written communication skills, and be flexible enough to work on a variety of projects on a daily basis. Typical administrative duties for this position may include:
– Screening incoming calls, letters, emails, and visitors
– Ordering office supplies and equipment
– Coordinating vendors including janitorial, IT support, catering, and couriers
– Arranging office events such as lunch meetings, presentations, and parties
– Organizing and maintaining office files
– Writing memos, correspondence, receipts, spreadsheets and other reports
– Reviewing submitted time and expenses and tracking staff’s PTO usage
Marketing support duties may include:
– Maintain client and proposal database in our CRM software (Monday.com)
– Maintain the group marketing schedules with events, client meetings, etc.
– Coordinate trade show campaigns, pre-show, show, and post-show follow ups
– Plan and execute office and Client events
– Monitor and maintain existing company licenses, certifications, and trade association memberships
– Assist with social media and website content
Candidates should possess a strong knowledge of typical office software (Word, Excel, Powerpoint, etc.). Experience with Quickbooks, Adobe Suite, CRM, or graphics design is a plus but not required. Candidates should possess a bachelor’s degree in marketing, communications, business administration, or related fields.
We are seeking a person to fill a full-time position located in Manhattan. Pay is very competitive and is based on experience and demonstrated skills. Career advancement and income growth is exceptional. The company also offers generous medical and retirement benefits, 401K match, and profit-sharing.
O&S has been in business for nearly 30 years and has over 120 employees and we are seeking a candidate who is looking for a long-term position at a fast-growing company.
This position is full-time in office. Candidates must be eligible to work in the United States.
Job Type: Full-time
Pay: $48,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Executive Assistant
Company: Cross Street
Location: Chicago, IL
