Overview
Executive Assistant Jobs in Shanghai, Shanghai, China at CEVA SANTE ANIMALE
Title: Executive Assistant
Company: CEVA SANTE ANIMALE
Location: Shanghai, Shanghai, China
公司的成功取决于与我们合作的充满激情的员工。
让我们一起分享才华。
作为动物保健领域的全球领导者，Ceva Animal Health 相信我们的成功与我们充满激情的员工息息相关，他们为所有动物研究、开发、生产和提供创新的健康解决方案，为我们这个多样化星球的未来做出了贡献。
我们致力于确保为农场动物（家禽、猪和反刍动物）、伴侣动物（狗和猫）以及野生动物提供最高水平的护理和福祉。
事实上，我们的 “护佑健康 与您同行”愿景强调人、动物和地球的健康与福祉是完全相互关联的。Ceva 比以往任何时候都更加致力于 “一体健康 ”的理念。
作为我们 “多元化、公平和包容 ”政策的一部分，Ceva Animal Heath 致力于雇佣残障人士，并将在整个面试过程中提供合理便利，以确保所有应聘者都能获得包容和无障碍的体验。如需申请便利，请联系Ceva人才招聘团队的成员。
您的任务 :
This position will report directly to the Senior Vice President of APAC & China. He/She is a point of contact for all internal and external communication and ensures the organization of his/her Director's agenda, team management and projects.
Administration, Agenda & Team planning, Team travel
- Handle general admin. Provide personal admin support, including expats Prepare or modify presentations on behalf of their Executive Manager.
- Handle agenda management according to priorities. Create and update transverse (inter-departmental) global planning (manager and team). Keeps the monthly/annual working schedule of all regular departmental meetings (authority to adjust as necessary).
- Manage extensive travel for direct manager, 3rd parties or VIP groups. Manage the end-to-end logistics for 3rd parties’ travels (Visa application(s) or renewal(s), travel agenda, invitation letter if needed). Oversee carefully the application of company travel policies for Direct Manager and team.
- Handle all office management (office space, IT, stationery,etc.).
Business/ department related activities
Autonomously run end-to-end projects (in close collaboration with manager) ie. Annual seminar.
Internal & External meeting coordination
- Schedule, Organize and Attend departmental meetings (agenda, presentations, timekeeper, minutes distribution & cascading). Prepare and dismantle the meeting room, caterers, IT requirements, etc.) for both internal and external meetings.
- Manage from A-Z seminar organization (venue location, budget, payment, agenda, guest travel, employees registration etc.).
Communication
- Accountable to create internal content (OneCeva, departmental reports, external comm according to dept activity, etc.).
您的简历:
- Bachelor’s degree in Business Administration, Management, or a related field
- 3–5 years of experience in administrative support, executive assistance, or office coordination
- Fluency in English (spoken and written); additional languages may be a plus, especially in multinational environments
- Strong project management skills with proven ability to run end-to-end initiatives independently
- Excellent organizational and multitasking abilities to manage agendas, meetings, and travel logistics
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word) and other collaboration tools (e.g., Teams, SharePoint)
