Overview
Executive Assistant Jobs in New York, NY at REAL New York
Play Mountain Place, 6063 Hargis Street, Los Angeles, CA 90034
Submit cover letter and resume to: [email protected]
About Play Mountain Place
Play Mountain Place is a progressive, humanistic play-based school serving children of preschool and elementary age. Founded in 1949, it is a people-centered, mission-driven nonprofit organization supporting social, emotional, physical and intellectual growth. Additional programs include parent and teacher education, as well as workshops in conflict resolution and peaceful communication.
Job Summary
Position includes a mix of operations, communication, regulatory compliance, and front office reception. The Administrator supports the Director in providing administrative leadership. This role encompasses a wide range of responsibilities, including enrollment management, record-keeping, accounts payable and receivable, staff coordination, and maintaining communication with parents, staff, and regulatory bodies. The Administrator is key in creating a positive environment for staff and families and upholding the school’s mission and values.
Duties and Responsibilities
Oversee student enrollment, communication, and record management
Maintain compliance with local, state, and federal regulations
Coordinate day-to-day financial operations and assist bookkeeper with financial reporting
Ensure school policies and records are up-to-date and properly documented
Help plan and execute school events and programs
Provide administrative, material, and facility support for daily programs as needed
Qualifications
Education and Experience
Bachelor’s degree or equivalent experience
Experience in school administration, early childhood education, or a related field preferred
Experience with regulatory compliance and bookkeeping is a plus
Skills
Excellent organizational abilities
Strong written and verbal communication skills
Ability to work both independently and as part of a team
Familiarity with educational software and databases (e.g., Brightwheel) and competence with Google Workspace and other relevant technology
Spanish speaking a plus
Knowledge
General knowledge of early childhood education and private school operations
Understanding of the need for compliance with local and state education regulations
Familiarity with HR practices, payroll, benefits, and employee documentation
Other Requirements
Detail-oriented with a focus on accuracy
Self-motivated and able to work with minimal supervision
Flexible and adaptable in a dynamic environment
Ability to:
Maintain confidentiality and handle sensitive information
Manage multiple projects and meet deadlines
Meet state standards for school and daycare employees
Develop and maintain productive relationships with staff, students, families, Board, and other stakeholders and customers
Completion of Play Mountain Place Communication Skills Workshop (required upon employment)
Compensation
This is a full-time, year-round, non-exempt position.
Hourly compensation is $29/hour.
Benefits include sick days, vacation days, employer-sponsored health insurance plan, and 403b retirement savings plan.
Working Conditions
Work primarily takes place on-site in a friendly, rustic office environment, following a standard work week.
Occasional evening and weekend hours are required for meetings and events.
Additional Administrator Responsibilities
Enrollment
Support admissions process as needed
Prepare enrollment packets, email, track process (including tuition deposits).
Record Keeping
Keep student files, archives, corporate records and health records
Maintain and update school Standard Operating Procedures documents as needed
Events/Meetings
Keep school calendars
Assist director in planning and leading administration team meetings
Licensing/Legal
Maintain licensing, arrange training, manage insurance renewals
Act as a resource with compliance for regulations
School/Office
Communicate with staff and families
Liaison with other schools and organizations as needed
Perform general HR tasks
Board Support
Attend Board of Trustees meetings, as needed
Support Board committees’ work as requested
Bookkeeping and Financial Work
Set up billing plans, create invoices, log payments and credits
Manage online accounts payable
File insurance documents
Send statements and invoices for tuition and fees
Manage payroll
Play Mountain Place is an equal opportunity employer committed to providing a workplace free from discrimination and harassment of any type. We do not discriminate in hiring, compensation, promotions, or other conditions of employment based on race, color, religion, national origin, gender, age, disability, sexual orientation, gender identity, marital status, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. We are committed to creating a welcoming and inclusive environment for all employees and job applicants.
Play Mountain Place will make good faith efforts to provide reasonable accommodations to qualified individuals with known disabilities, as defined by law, unless undue hardship upon the organization would result. Any applicant who needs accommodation in the application process should request it via as soon as the need for accommodation is known.
Job Type: Full-time
Pay: $29.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Los Angeles, CA 90034 (Required)
Work Location: In person
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Title: Executive Assistant
Company: REAL New York
Location: New York, NY
