Overview
Executive Assistant Jobs in Burbank, CA at LHH
Title: Executive Assistant
Company: LHH
Location: Burbank, CA
Executive/Personal Assistant
We are currently in search of a superstar Executive Assistant to support the Chairman. In this role, you will be responsible for high-level administrative support and ensuring this busy executive’s everyday life is running smoothly, including both business and personal tasks. As the ideal candidate, you are personable, extraordinarily detail-oriented, sharp, quick on your feet and able to juggle multiple tasks. This role serves as the primary point of contact in a fast-paced office environment on all matters pertaining to the Chairman. This is a critical role and requires someone with exceptional organizational skills.
EA Responsibilities will consist of, but are not limited to:
Communicating directly, and on behalf of the Chairman, with Board Members, staff and others
Managing meetings, including booking conference rooms, catering, arranging visitor passes
Arranging and booking heavy international and domestic travel, accommodations, hotel, meetings and meals
Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion
Answering telephone, screening and logging calls, taking messages
Arranging executive’s calendar and scheduling meetings
Managing executive’s time to ensure schedule stays on track
Managing all elements of files and records
Special projects, including assisting with corporate events and company-wide meetings
You may be required to be on-call, especially when the Chairman is traveling
Some travel may be required
PA responsibilities will consist of, but are not limited to:
Managing family personal calendar (important events/dates, birthdays, etc.)
Sending and arranging gifts for events
Arranging family appointments for personal and professional needs, including family dinner reservations
Maintaining and organizing contacts database
Booking family travel arrangements
Flights, rental cars, car services, hotels for family
Communication with household staff, including housekeeper, private chef, nannies, security
Scheduling home maintenance and repair work; supervising the project
Communication with business manager
Managing and auditing financial statements, invoices, and bills for family
Reconciling family credit card statements; organizing and tracking purchase receipts
Managing and submitting expense reimbursements for family
Planning, organizing and managing events
Some travel may be required
Requirements
4-year college degree preferred
Ability to make executive decisions on behalf of the Chairman
Ability to multitask, work with limited supervision, and adjust easily to changing priorities
Previous experience supporting senior executives in the entertainment industry
Must have experience booking heavy international and domestic travel
Maintain a professional demeanor in all situations
Demonstrate a positive and personable attitude
Highly motivated with a desire to be successful
Strong organizational skills with an ability to effectively multi-task
Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
Must be able to work flexible hours, including some evenings and weekends
Strong sense of integrity, confidentiality, diplomacy, and professionalism required
