Overview
Executive Assistant Jobs in Greater St. Louis at Envision
Title: Executive Assistant
Company: Envision
Location: Greater St. Louis
Our fast-growing & thriving team is seeking a highly energetic, highly professional Administrative Assistant. This role is critical to the overall success of our team and will help us operate efficiently day-to-day by supporting team members on various administrative tasks, projects, and business initiatives. We seek an Administrative Assistant who is organized, detail-oriented, flexible, able to multi-task, and supports others. This position allows us to be a high-functioning team through data management, account management, project implementation, client communications, and upholding our strong, vibrant, inclusive culture.
Responsibilities
• Provide administrative support to the team, including managing calendars and email, and coordinating schedules
• Draft and manage correspondence including letters, and thank you notes, and manage communications for client reviews
• Manage business systems to ensure team functionality.
• Generate ideas for and plan team meetings.
• Enhance client experience through bulk email communications and organizing meetings.
• Handle inbound and outbound mail for clients and team members.
• Maintain and organize client files, including scanning documents.
• Coordinate work travel, including flights, hotels, and rental cars.
• Track and report on continuing education and licenses for Partners and Advisors.
• Other miscellaneous duties, as required
Qualifications
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
