Overview
Executive Assistant Jobs in Bucharest, Romania at Grafton Recruitment
Title: Executive Assistant
Company: Grafton Recruitment
Location: Bucharest, Romania
We’re Hiring: Executive Assistant
We are currently seeking an Executive Assistant 4 to join the dynamic team at.
✅ The ideal candidate:
Has 1+ years of experience in administrative roles, supporting senior executives and managing complex schedules and projects
Possesses a positive, can-do attitude and a willingness to take initiative
Demonstrates exceptional organizational skills and attention to detail
Is able to manage multiple tasks and priorities in a fast-paced, ever-changing environment
Has strong communication skills, both written and interpersonal
Works well under pressure and can efficiently coordinate with diverse teams
Is proactive, team-oriented, and adaptable to shifting priorities
Proficient in MS Office and other office management tools; strong PC operating skills
Medium-level English (B1–B2); additional languages are a plus
Key responsibilities:
Manage and maintain executive calendars, handling complex scheduling and travel arrangements
Organize departmental communications, meetings, and key events
Assist in various strategic projects, including mergers and acquisitions, venture investments, and partnerships
Coordinate and schedule group meetings, team-building events, and quarterly all-hands meetings
Compile and publish weekly senior staff minutes and group updates
Maintain up-to-date organizational charts, contact lists, and email alias lists
Assist with travel coordination for staff and support scheduling of job candidate interviews
Handle forms such as expense reports, employment requisitions, contractor time cards, and other administrative requests
Ensure smooth office operations by managing supplies, equipment, and audio-visual needs for meetings
Manage purchase orders, working with vendors and project managers to ensure timely billing and project scope changes
Follow company policies and utilize the Contracts Management system for departmental purchases
Why join us:
Work closely with senior management and teams across various projects and departments
Be part of a professional, supportive, and dynamic work environment
Enjoy long-term development opportunities within a structured and progressive organization
If you’re organized, proactive, and excited about supporting key projects and leadership in a fast-paced environment, we’d love to meet you!
Apply now to take the next step in your career with a well-established company that values your skills and offers growth opportunities.
