Overview
Executive Assistant Jobs in Huntington, WV at Cabell Huntington Hospital
Position Description
Executive Assistant to CPO
Company Summary
LCPtracker, Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. Headquartered in Orange, CA – with offices in New Braunfels, TX and Fenton, MI. LCPtracker helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal, state, and/or local funding.
Thousands of clients and over 100,000 contractors use LCPtracker for their certified payroll and construction site compliance needs. LCPtracker has been recognized year after year since 2017 as one of the “Best Places to Work” in Orange County by the Orange County Register.
Position Summary
The Executive Assistant to the CPO (Chief Product Officer) is a highly trusted professional who supports the CPO with administrative tasks, manages communications, and organizes the CPO’s schedule to enhance their efficiency. This position requires a high level of professionalism, discretion, and organizational skills. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks simultaneously. This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Primary Duties and Responsibilities
Provides high-level administrative support and assistance to the CPO in both a business and personal capacity
Provide sophisticated calendar management for CPO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Complete a broad variety of administrative tasks that facilitate the CPO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CPO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CPO’s style and organization policy.
Act as a liaison between the executive and internal/external stakeholders.
Handle correspondence, emails, and phone calls on behalf of the executive.
Draft, edit, and proofread communications, including emails, letters, and reports.
Facilitate effective communication within the executive team and across the organization.
Complete projects by collaborating with staff, including the Executive Team and other staff as appropriate.
Organize and coordinate company events, including meetings, conferences, and social gatherings. Manage event logistics, such as venue selection, catering, and guest accommodations. Ensure events run smoothly and address any issues that arise promptly.
Invest in building long-lasting relationships both externally and internally.
Effectively supporting by representing the CPO’s interests in various business, work and personal priorities, etc.
Assist in the planning and execution of special projects and initiatives.
Monitor project timelines and deliverables, ensuring deadlines are met.
Provide support in research, data analysis, and report generation.
Core Competencies
Confidentiality: This role will be privy to confidential and/or sensitive information. Must demonstrate integrity in maintaining confidential and sensitive information and strict adherence to organizational policies and procedures.
Communication Proficiency: Uses friendly and proficient communication to interact with a wide range of people, frequently exchanging information about office operations.
Time Management: Must manage their own time, using an electronic calendar in an email program to set meetings, to request others to attend and to coordinate their responses. Responds to requests for attendance at various meetings.
Technical Capacity: Proficiency with many kinds of office equipment, software, and technology that is used or managed.
Initiative and Proactivity: Correctly anticipates a need, volunteers readily, and acts without being told to do so. Brings new ideas to the company. Undertakes self-development activities; seeks increased responsibilities; takes calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Drive for Results: Is goal-oriented; maintains focus on the objective.
Problem Solving, Personal Judgment: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Solicits and applies feedback.
Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Does not cut corners; monitors work to ensure quality; applies feedback to improve performance.
Education and Experience
Bachelor’s degree in business administration, Communications, or a related field preferred.
Minimum of 4+ years of experience as an executive assistant or in a similar role, preferably supporting C-level executives.
Experience with project management software and tools is a plus.
Expert proficiency with Microsoft 365, especially Outlook, Word, PowerPoint, Excel, and Teams; ability to design and edit graphic presentations and materials in PowerPoint and Canva.
Technical proficiency and problem-solving skills related to computer and software support and troubleshooting; and web-based applications.
Exceptional verbal and written communication skills.
Exceptional organizational skills and attention to detail.
High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, clients, and partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to be able to work independently and intuitively.
Ability to prioritize according.
Ability to maintain a high level of integrity and discretion in handling confidential information.
Work Environment
This position operates in a professional office environment and role routinely uses standard office equipment such as computers, phones, mobile devices, photocopiers, filing cabinets and fax machines.
Physical Requirements
While performing the functions of this job, the employee is regularly required to sit; frequently required to talk and hear, use hands and fingers to type, scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection of text/data in both print and electronic forms.
Ability to lift and move up to 25 pounds.
Position Type and Expected Hours of Work
This is a full-time non-exempt. This position will be on-site at our Orange, CA office, Monday to Friday 8:00 am to 5:00 pm. However, some evening and weekend work is required based on business needs. This position will be eligible for 1 day remote per week and 4 days on-site. The work schedule is subject to change based on business needs at the time.
Travel
There is a moderate travel requirement for this position. Travel may be to visit remote office(s), attend conferences and industry events. Attendance at our corporate Staff Retreat is required. This event is a two – three-day retreat.
Salary Range
The Executive Assistant hourly rate range is $28.00 – $33.00 per hour.
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Benefits
Along with competitive pay, as a full-time LCPtracker employee, you are eligible for the following benefits:
Paid Time Off
10 Paid Holidays
Phantom Stock
401k Plan with up to 4% company match
Medical Benefits (Health, Vision and Dental)
Life Insurance (company paid)
Long-Term Disability and Short-Term Disability (company paid)
__________________________________________________________________________________________________________________
LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individual’s employment eligibility to work in the United States. View the attached notices, available in English and Spanish, for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)
LCPtracker, Inc. is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, and individuals with disabilities, and regardless of sexual orientation or gender identity. LCPtracker, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.
LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment, LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact the LCPtracker Human Resources Department at [email protected].
Show more
Title: Executive Assistant
Company: Cabell Huntington Hospital
Location: Huntington, WV
