Overview
Executive Assistant Jobs in Saint Louis, MO at GrayMatter
Salary
$198,348.80 – $253,177.60 Annually
Location
San Luis Obispo, CA
Job Type
Permanent – Salary
Job Number
0525PM-008958-01
Department
Administrative Office
Opening Date
05/20/2025
Closing Date
6/10/2025 11:59 PM Pacific
DESCRIPTION
BENEFITS
About the Position
San Luis Obispo County is seeking a collaborative, innovative, and high performing individual to serve as the Assistant County Administrative Officer. This executive level position requires an experienced leader with a strong work ethic who is committed to providing superior public service to the citizens of San Luis Obispo County. The County employs approximately 3,000 full-time positions and has a current annual budget of approximately $1 billion.
This position assists the County Administrative Officer in managing the general operations of the County and implementing the policies and directives of the Board of Supervisors. The Assistant CAO may direct the budgetary and financial activities overseen by the County Administrative Office and other activities pertaining to the organization, management, and operation of County departments. This position may direct Department Heads, as well as manage and supervise staff of the County’s Administrative Office and serves in the absence of, or as the direct representative of, the County Administrative Officer.
Duties may include:
REPRESENTATIVE DUTIES:
(Not in order of importance)
Assists the CAO in the execution, coordination, and implementation of policies and directives of the Board of Supervisors; makes recommendations to improve administrative policies, organization, and procedures.
Appears before the Board of Supervisors to present policy recommendations through agenda items and/or administrative reports to the Board.
Assists in the development and execution of countywide fiscal policy and budget strategy.
Coordinates the functions and services of the County Administrative Office pertaining to internal organization and management, or external programs with partners, stakeholders, and cooperating agencies.
Works collaboratively with department heads and other staff to assist and support departments on organizational matters, policies, budgets, administrative procedures, and ultimately in meeting department goals.
Coordinates the preparation of the annual budget for the County, which may include supervision and participation in the review of budget proposals made by County departments; reviews and makes recommendations regarding requests for mid-year budget transactions; prepares a variety of fiscal projections for the Board as required; identifies and evaluates potential revenue sources, and monitors general economic and fiscal trends.
Presents and justifies, in conjunction with the CAO, the annual recommended budget to the Board of Supervisors.
Reviews and makes recommendations regarding a wide variety of proposals, contracts, and other actions involving the performance of in-depth budgetary, organizational, staffing, service delivery, and policy analysis.
Prepares and recommends long- and short-term plans for County service provisions, capital improvements and funding; and coordinates the development of specific proposals for action regarding current and future County needs.
Represents the County and the Board of Supervisors in meetings with governmental agencies, community groups, and various business, professional educational, regulatory, and legislative organizations; participates in outside community and professional groups and committees; and provides technical assistance as necessary.
Monitors changes in laws, regulations, and technology that may affect county operations; analyzes proposed legislation for local impact; prepares legislative proposals for consideration by the Board of Supervisors, and acts as a legislative advocate for the County as required.
Participates in emergency planning and in activation of the County Emergency Operations Center.
May coordinate the County’s economic development activities.
Recommends and commits resources, including funding, staffing, and facilities, for new and existing programs, particularly those arising outside the annual budget process and involving inter-department coordination.
Supervises, trains, and evaluates assigned administrative staff; interviews and selects employees; recommends transfers, reassignments, and disciplinary actions; coordinates subordinate staff work assignments and reviews work to ensure compliance with established laws, policies, standards, and procedures; develops and implements training and employee development activities.
May provide general direction to and oversee department head staff at the direction of the CAO.
Acts for the CAO in his/her absence.
Salary for this position is negotiable, depending on experience. Current annual ACAO salary range is $198,348 – $253,177.
The Ideal Candidate
A combination of education, training and experience which provides the required knowledge and abilities listed; this typically includes:
Graduation from an accredited four-year college or university with a bachelor’s degree in Business or public administration, political science, planning, public policy, finance, or closely related area of study.
In addition, six (6) years of professional and/or executive level experience in progressively responsible administrative, operational, budgetary, or similar management analytical work, including experience in a County Executive/Administrative Office setting, City Manager’s Office or comparable public agency dealing with major public policy issues, and several years in a management capacity.
LICENSES AND CERTIFICATES:
Certain positions within this classification may require driving. When driving is an essential function of the position, a valid CALIFORNIA driver license will be required at the time of appointment and must be maintained throughout employment.
How to Apply
Applications, including resumes, must be submitted online by the final filing date. To apply for this position, click “apply” at the top of this page.
An application review will be conducted. Candidates who meet the minimum qualifications and are best qualified may be invited to participate in an interview or other selection activity.
Final candidates may be required to have an in-depth background review performed before proceeding in the process.
If you have questions or would like to discuss the opportunity further, please contact Lacey Chagolla, Human Resources Analyst, at [email protected]. Confidential inquiries are welcomed.
For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.
Supplemental Information
Reasonable Accommodation Notice:
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail [email protected] for more information.
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail [email protected] for more information.
Veteran’s Preference Points
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran’s preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.
Equal Employment Opportunity
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.
Employer
County of San Luis Obispo
Address
1055 Monterey Street
Suite D-250
San Luis Obispo, California, 93408
Phone
805-781-5959
Website
http://www.slocounty.ca.gov/
About the Position
San Luis Obispo County is seeking a collaborative, innovative, and high performing individual to serve as the Assistant County Administrative Officer. This executive level position requires an experienced leader with a strong work ethic who is committed to providing superior public service to the citizens of San Luis Obispo County. The County employs approximately 3,000 full-time positions and has a current annual budget of approximately $1 billion.
This position assists the County Administrative Officer in managing the general operations of the County and implementing the policies and directives of the Board of Supervisors. The Assistant CAO may direct the budgetary and financial activities overseen by the County Administrative Office and other activities pertaining to the organization, management, and operation of County departments. This position may direct Department Heads, as well as manage and supervise staff of the County’s Administrative Office and serves in the absence of, or as the direct representative of, the County Administrative Officer.
Duties may include:
REPRESENTATIVE DUTIES:
(Not in order of importance)
Assists the CAO in the execution, coordination, and implementation of policies and directives of the Board of Supervisors; makes recommendations to improve administrative policies, organization, and procedures.
Appears before the Board of Supervisors to present policy recommendations through agenda items and/or administrative reports to the Board.
Assists in the development and execution of countywide fiscal policy and budget strategy.
Coordinates the functions and services of the County Administrative Office pertaining to internal organization and management, or external programs with partners, stakeholders, and cooperating agencies.
Works collaboratively with department heads and other staff to assist and support departments on organizational matters, policies, budgets, administrative procedures, and ultimately in meeting department goals.
Coordinates the preparation of the annual budget for the County, which may include supervision and participation in the review of budget proposals made by County departments; reviews and makes recommendations regarding requests for mid-year budget transactions; prepares a variety of fiscal projections for the Board as required; identifies and evaluates potential revenue sources, and monitors general economic and fiscal trends.
Presents and justifies, in conjunction with the CAO, the annual recommended budget to the Board of Supervisors.
Reviews and makes recommendations regarding a wide variety of proposals, contracts, and other actions involving the performance of in-depth budgetary, organizational, staffing, service delivery, and policy analysis.
Prepares and recommends long- and short-term plans for County service provisions, capital improvements and funding; and coordinates the development of specific proposals for action regarding current and future County needs.
Represents the County and the Board of Supervisors in meetings with governmental agencies, community groups, and various business, professional educational, regulatory, and legislative organizations; participates in outside community and professional groups and committees; and provides technical assistance as necessary.
Monitors changes in laws, regulations, and technology that may affect county operations; analyzes proposed legislation for local impact; prepares legislative proposals for consideration by the Board of Supervisors, and acts as a legislative advocate for the County as required.
Participates in emergency planning and in activation of the County Emergency Operations Center.
May coordinate the County’s economic development activities.
Recommends and commits resources, including funding, staffing, and facilities, for new and existing programs, particularly those arising outside the annual budget process and involving inter-department coordination.
Supervises, trains, and evaluates assigned administrative staff; interviews and selects employees; recommends transfers, reassignments, and disciplinary actions; coordinates subordinate staff work assignments and reviews work to ensure compliance with established laws, policies, standards, and procedures; develops and implements training and employee development activities.
May provide general direction to and oversee department head staff at the direction of the CAO.
Acts for the CAO in his/her absence.
Salary for this position is negotiable, depending on experience. Current annual ACAO salary range is $198,348 – $253,177.
The Ideal Candidate
A combination of education, training and experience which provides the required knowledge and abilities listed; this typically includes:
Graduation from an accredited four-year college or university with a bachelor’s degree in Business or public administration, political science, planning, public policy, finance, or closely related area of study.
In addition, six (6) years of professional and/or executive level experience in progressively responsible administrative, operational, budgetary, or similar management analytical work, including experience in a County Executive/Administrative Office setting, City Manager’s Office or comparable public agency dealing with major public policy issues, and several years in a management capacity.
LICENSES AND CERTIFICATES:
Certain positions within this classification may require driving. When driving is an essential function of the position, a valid CALIFORNIA driver license will be required at the time of appointment and must be maintained throughout employment.
How to Apply
Applications, including resumes, must be submitted online by the final filing date. To apply for this position, click “apply” at the top of this page.
An application review will be conducted. Candidates who meet the minimum qualifications and are best qualified may be invited to participate in an interview or other selection activity.
Final candidates may be required to have an in-depth background review performed before proceeding in the process.
If you have questions or would like to discuss the opportunity further, please contact Lacey Chagolla, Human Resources Analyst, at [email protected]. Confidential inquiries are welcomed.
For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.
Supplemental Information
Reasonable Accommodation Notice:
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail [email protected] for more information.
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail [email protected] for more information.
Veteran’s Preference Points
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran’s preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.
Equal Employment Opportunity
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.
Make a Difference
Employees of the County of San Luis Obispo are public servants who impact the lives of our community every day. From supporting efforts to reduce homelessness, keeping our drinking water clean, or serving the families in need in the community, County employees make a difference.
Compensation and Benefits
Your annual salary is supplemented by a generous benefit package.
For additional information regarding the benefits listed that may be available to you, visit the associated Benefits-At-A-Glance webpage (click here for link).
Some benefits include:
Medical (PPO, EPO, HDHP), Dental (HMO, PPO) and Vision Insurance
Health enhancing programs such as Hinge Health, GIThrive and Carrum Health for medical enrollees.
Cafeteria (County contribution to pay for insurance premiums)
Free visits to the employee health clinic
Mental Health resources/benefits including Headspace
Voluntary insurance plans (life insurance, disability, critical illness and many more)
A lifelong retirement benefit through the San Luis Obispo County Pension Trust
Optional deferred compensation plan with up to $500 per year match (depending on bargaining unit)
Tax savings accounts (medical and dependent care)
Paid personal, sick and vacation days
12 paid holidays
Employee Assistance Program
Education and Wellness Allowance
Post Employment Health Plan
Family Friendly workplace policies
Flexible work schedule options
Rideshare commuter benefits
Pet Insurance
The County of San Luis Obispo has been recognized as a Diamond Level Family Friendly Workplace by San Luis Obispo Chamber of Commerce. We support our employees through: childcare assistance, flexible scheduling practices, paid and unpaid leave, comprehensive health benefits, flexible spending accounts, and employee assistance programs.
Pension Benefit and Employee Contribution Rates:
The County’s pension is a defined benefit plan that provides a guaranteed monthly pension payment for life based on your time in service, wages, and other factors. The County is the primary contributor to the pension fund, but the health of the pension fund also depends on mandatory employee contributions. Employees are required to pay a percentage of their base pay towards the pension fund, ranging from 5% to 19%. This amount is deducted from your paycheck pre-tax every pay period. To find out how much will be deducted from your paycheck should you be hired for this position, please contact Pension Trust at (805) 781-5465.
Healthcare Benefits and Cafeteria Contributions:
The County offers comprehensive medical coverage to you and your family, along with two dental plan options and vision coverage. All permanent employees receive a monthly employer contribution (or ‘cafeteria’ contribution) to help them pay for their portion of the medical, dental, and vision insurance premiums. The amount of the cafeteria contribution varies by Bargaining Unit (BU) and the extent to which employees enroll their dependents. If the cafeteria amount is greater than your selected premiums, the remainder of the cafeteria is paid out to you in your paycheck as taxable income. If the cafeteria amount is less than your monthly premiums, you pay the remainder of the premiums with pre-tax wages.
To estimate your out-of-pocket costs (or cashback from extra cafeteria), visit the Cafeteria Rates webpage (click here for link).
Learning and Development
The County prioritizes your learning, personal and professional development, and career growth. Employees have access to over 1500 on-demand courses, instructor led courses, and job-specific trainings.
Employees can take courses to upskill to make themselves more competitive for promotional opportunities and further their career growth. Examples of courses include:
Emotional Intelligence
Supervisor/Manager academies
Microsoft Suite courses
Defensive Driving
Financial management
Retirement preparedness
Teambuilding
Written Communication
Conflict Management
Clifton StrengthsFinder and DISC
Job specific conferences/trainings
Student Loan Forgiveness
Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program
County employees also have access to GotZoom, a program that offers tools and support to navigate your federal student loans.
Homebuyer assistance program
Employees have access to the “Assist-to-Own” program sponsored by Golden State Finance Authority (click here for link to more information) to get a loan for the down payment.
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Title: Executive Assistant
Company: GrayMatter
Location: Saint Louis, MO
